Administrative Manager

24 hours ago

Canvey Island, Essex, United Kingdom Adecco Full time

Job Summary:

We are seeking an experienced Administrative Manager to join our team at Adecco. As an Office Administrator, you will be responsible for providing administrative support to our clients and ensuring the smooth operation of our office.

Key Responsibilities:

  • Financial Administration: Manage financial transactions, including invoicing, payments, and reconciliations.
  • General Office Administration: Provide administrative support to our clients, including answering phones, responding to emails, and maintaining office records.
  • Weekly Payroll: Process payroll for our clients, including calculating salaries, benefits, and taxes.
  • HR: Manage employee records, including onboarding, benefits, and performance evaluations.
  • Sales and Suppliers Invoicing and Payments: Manage sales and supplier invoices, including processing payments and reconciliations.
  • Reconciliations and Invoicing: Reconcile sales invoices, receipts, and payments, and create new invoices as needed.
  • Management Accounts: Prepare management accounts, including balance sheets, income statements, and cash flow statements.
  • Statutory Returns: Prepare and submit statutory returns, including HMRC VAT, Pensions, and other regulatory requirements.
  • Preparation of Outbound Payments: Prepare and process outbound payments, including cheques, bank transfers, and credit card payments.
  • Account Reconciliations: Reconcile bank statements, credit card statements, and other financial records.
  • New Accounts Setup/PQQs: Set up new accounts, including creating new records, setting up payment terms, and processing initial payments.
  • H&S Compliance: Ensure compliance with health and safety regulations, including maintaining policies and procedures.
  • Staff Onboarding: Manage the onboarding process for new employees, including creating new records, setting up benefits, and processing initial payments.
  • ISO Audit and Compliance Maintenance: Ensure compliance with ISO standards, including maintaining policies and procedures.
  • Dealing with Staff Queries: Respond to staff queries, including answering questions, resolving issues, and providing support.
  • General Office Administration: Manage incoming calls, respond to emails, and maintain office records.
  • Stock Control: Manage stock levels, including ordering supplies, tracking inventory, and processing returns.
  • Identify and Recommend Improvements: Identify areas for improvement and recommend changes to administrative procedures.

Requirements:

  • Excellent Microsoft Office Skills: Proficient in Microsoft Office, including Excel, Word, and PowerPoint.
  • Sage 50 Experience: Experience with Sage 50 accounting software.
  • Strong Financial Experience: Proven experience in financial administration, including financial analysis, budgeting, and forecasting.
  • Proven Experience: Proven experience as an Administrative Manager, Office Administrator, or similar role.
  • Ability to Work Independently: Ability to work independently and handle multiple responsibilities.
  • Strong Organisational and Multitasking Skills: Strong organisational and multitasking skills, with attention to detail.

Qualities:

  • Excellent Organisational Skills: Excellent organisational skills, with ability to prioritize tasks and manage multiple responsibilities.
  • Strong Attention to Detail: Strong attention to detail, with ability to maintain accurate records and ensure compliance with regulations.
  • Professional Telephone Manner: Professional telephone manner, with ability to respond to queries and resolve issues.
  • Building Rapport with Clients and Staff: Ability to build rapport with clients and staff, including communicating effectively and providing support.
  • Prioritising Workload: Ability to prioritise workload, including managing multiple responsibilities and meeting deadlines.
  • Working to Deadlines: Ability to work to deadlines, including meeting targets and delivering results.

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