Part-Time Office Coordinator
2 weeks ago
We are seeking a highly organized and proactive Part-Time Office Manager/PA to join our team at Zebra People. As a key member of our office team, you will be responsible for coordinating all aspects of day-to-day office operations, ensuring the smooth running of our business and maintaining a vibrant and organized work environment.
Key responsibilities include:
- Promoting a positive office culture and supporting team-building initiatives
- Logistics and support for events hosted at our HQ
- Monitoring and ordering office supplies
- Providing administrative support to the MD, including diary management, travel arrangements, and client liaison
- Coordinating social media activities, particularly around events
- Managing client follow-ups and marketing materials
- Developing and maintaining a charity partnership
- Assisting consultants with bi-monthly mailshots
- Managing IT and telecoms functions and general office maintenance
- Ensuring password security and database management
- Supporting the people function with onboarding and offboarding processes
- Organizing office supplies and maintaining a tidy workspace
- Maintaining relationships with suppliers and negotiating costs for facilities
- Adhering to our eco-policy and ensuring sustainable office practices
- Supporting finance and compliance, covering absences when required
- Managing deliveries and office mail
- Greeting visitors at the office
Requirements:
- Experience with MS Office Suite, particularly Excel and Outlook
- Excellent communication and organizational skills
- Proactive nature with a can-do attitude
- Strong interpersonal skills and ability to build relationships
- Experience working in a fast-paced environment
- CRM/database experience preferred but not essential
- A team player with a strong drive to create a positive work environment
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