School Administrator

2 weeks ago


Chatham, Kent, United Kingdom Medway Council Full time
Job Title: School Secretary/Receptionist/Administrative Assistant

We are seeking a highly organized and efficient individual to join our school team as a School Secretary/Receptionist/Administrative Assistant. This role is responsible for providing administrative support to the smooth running of the school.

Main Responsibilities:
  • Manage and maintain accurate records and information received in the office.
  • Ensure the Single Central Register is up-to-date and maintained.
  • Process and check DBS applications.
  • Welcoming and escorting visitors to their destination.
  • Handle telephone calls and respond to queries in a timely and efficient manner.
  • Deal with parents, pupils, and visitors in person, phone, email, and manage written correspondence as directed by the Headteacher, maintaining confidentiality and sensitivity.
  • Prepare and post daily attendance lists for breakfast club, after-school club, extra-curricular clubs, activities, and trips.
  • Administer medicines and inhalers to children.
  • Maintain daily class registers, attendance monitoring, reporting, and referrals.
  • Control the School's SIMS database and enter pupil information, completing and submitting accurate School Census data.
  • Process school admissions, reception intake, casual admissions, and leavers.
  • Administer ParentMail, newsletters, trips, payments, parent evenings, registers, and messages.
  • Respond to ad hoc requests from staff for reports and assistance.
  • Assist with administration for recruitment of staff.
  • Be aware of and comply with the School's policies and procedures, particularly those relating to child protection, safeguarding, equal opportunities, health and safety, confidentiality, and data protection, and report any concerns to an appropriate person.

We can offer:

A supportive and welcoming school environment.

A highly supportive leadership team.

A committed and dedicated governing body.

Wonderful children and supportive parents.

Extensive grounds and Eco garden.

Safeguarding

St Augustine of Canterbury Catholic Primary school is committed to recruiting with care and safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. An enhanced DBS Check and successful references will be required prior to any offer of employment.

In line with KCSIE 2024 guidance, as part of the shortlisting process, the School reserves the right to research shortlisted candidates on social media and the internet as part of our due diligence. The recruitment panel may take this information into consideration during the recruitment process. Any information will be treated as confidential and will only be used in relation to the post for which you have applied for.


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