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Contracts Administrator

2 months ago

Maidenhead, Windsor and Maidenhead, United Kingdom Abbott Laboratories Full time
About Abbott Laboratories

Abbott Laboratories is a global healthcare leader, creating breakthrough science to improve people's health. We're always looking towards the future, anticipating changes in medical science and technology.

The Opportunity

We have an exciting opportunity for a Contracts, Quality, and Compliance Administrator to join our team. This position will work closely with our Contracts, Quality and Compliance UK and Ireland team.

Key Responsibilities

Quality:

  • Monitoring of Quality and Compliance paperwork and processes on a quarterly basis
  • Administration of Abbott Diabetes Care Employees UK & Ireland Training Matrix and Records
  • Maintain Abbott Diabetes Care UK & Ireland Approved Supplier List
  • Assist with the loading of Consultants / Suppliers on to the eSMF system
  • Assist with approval of all marketing and training materials

Contracts:

  • Responding to pricing requests/enquiries from internal and external customers;
  • Preparing and submission of quotations;
  • Completing customer requested forms (e.g. new supplier forms) and submissions;
  • Preparing and submission of monthly purchase reports as required;
  • Assisting with generating contracts / rebate agreements.

Compliance:

  • Uploading appropriate paperwork into the compliance systems ACAS and Contracts Hub
  • Assisting with processing the business requests (i.e. Professional Services Arrangements, Training and Education Support and Abbott Organised meetings) where required
  • Provide cover for the Professional Education & Events Administrator as determined by the Contracts & Compliance Manager but at a minimum to include checking, directing and actioning where appropriate the generic Outlook UK Enquiries inbox
Requirements

Education:

  • GCSE or A-Level (Maths and English)

Background:

  • Experience of working with Microsoft Office Products (Word, Excel, Powerpoint and Outlook)
  • Previous experience of contract administration duties - preferable but not essential
  • Previous experience of working with Veeva and Contracts Systems would be a benefit, but not essential as full training and guidance will be provided
  • Experience of working in a highly professional environment
  • Strong attention to detail (with a view to producing high quality work which will be reviewed by customers)
  • Good numeracy skills (ability to navigate data provided in Excel)
  • Good interpersonal skills both written and verbal