HR Coordinator

3 weeks ago

London, Greater London, United Kingdom GroupM Full time
Job Summary

The HR Coordinator is a key member of the GroupM People Operations team, responsible for delivering efficient administrative support to facilitate the smooth running of the HR Department. This role requires a guardian of administrative procedure, contributing ideas for continuous improvement, and being involved in HR projects and initiatives. The overall objective is to continually raise the profile of HR positively within the Company.

Key Responsibilities

• General day-to-day queries and first point of contact for all employee queries, management of the team shared inbox, prioritizing tasks for payroll and HR, sorting, and dealing with queries such as reference requests and POs.
• Responsible for checking passport and visa documentation of new joiners to confirm eligibility to work in the UK, seeking advice from HRAs, BPs, and SMEs where necessary, and maintaining a Visa expiry date tracker to ensure employee UK working rights do not lapse.
• Issuing contracts of employment and new starter packs, ensuring roles are fully authorized and necessary details are completed, and ensuring correct accompanying forms and documents are enclosed and returned.
• Obtain and ensure satisfactory reference checks are completed for all colleagues in line with company policy, liaising with external providers to ensure relevant staff obtain DBS checks.
• Responsible for all HR administration, including employment contracts, offer and pension letters, probation, staff changes, and payroll amendments, and leaver processing.
• Ensure all monthly payroll processes are adhered to, establishing an efficient and transparent process that is understood by everyone in the HR department, and delivered in a timely and efficient manner to agreed SLAs and deadlines. Monthly payroll submission on Workday and on all payroll trackers.
• Workday upkeep and cleansed data, ensuring all payroll amendments are tracked in Workday accurately and in real-time.
• Forms processes and adding codes to EMEA Hire System.
• Understand the importance of visa, immigration, and relocation processes and escalation routes, and the urgency of obtaining Right to Work checks on day one, and being responsible for this.
• Salary review letters, QPP letters, i.e., changes to T&Cs.
• Action and compliance around Audit, Sox, and GDPR.
• L&D Support and coordination of tasks (where applicable).
• Keep personnel files up to date and all processes undertaken are SOX compliant.
• Good understanding of all HR policies, processes, and systems Data.
• Responsible for the accurate inputting and maintenance of data resources and managing the HRIS.
• Collate data quarterly for quarterly index reports to be shared with key stakeholders.
• Monthly Corporate Social Responsibility reporting for Finance team.
• Provide regular holiday and absence reporting.

Requirements

• Entry-level with a desire and passion to pursue a career in HR.
• Experience within an HR environment desirable.
• World-class attention to detail.
• Understands the importance of data integrity and accuracy.
• Ability to deal effectively with change and ambiguity.
• Confidence in building relationships with all levels of staff.
• Excellent written and oral communication skills.
• Driven to achieve results and takes accountability.
• Shows initiative and a 'can-do' attitude.
• Works collaboratively – recognizes the value and responsibility of working in a team and seeks to maintain and build effective relationships both internally and externally.
• Deals constructively with frustration and pressure, maintaining a professional and positive manner.
• High level of proficiency in Microsoft Office suite of programs with intermediate to advanced level Excel skills.
• Experience using HR systems (Workday) desirable.

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