Event Coordinator

1 day ago

London, Greater London, United Kingdom MOI Global Full time
About the Role

We are seeking a highly organized and detail-oriented Event Executive to join our team at MOI Global. As an Event Executive, you will play a pivotal role in supporting the Event Practice to plan, coordinate, and execute a wide range of events, led by the campaign lead, ensuring seamless and memorable experiences for our clients and attendees.

Key Responsibilities
  • Event Planning and Coordination
    • Assist in conceptualizing event themes, event logistics, coordinating with vendors and stakeholders, contributing to budgets, to deliver event strategies to meet the campaign objectives.
    • Coordinate event setup, arranging logistics, and ensuring everything is in place as per the plan.
  • Proposal and Pitches
    • Assist in gathering information and data needed for proposals/pitches, ensuring all necessary details are included.
    • Organize proposal materials and supporting documents for easy access during the proposal creation process.
  • Vendor Management
    • Assist in identifying potential vendors based on event requirements.
    • Communicate event requirements and expectations to vendors.
  • On-site Event Management
    • Provide information and assistance to participants and attendees during the event.
    • Assist with registration, guiding attendees, and addressing their inquiries.
  • Post-Event Evaluation and Reporting
    • Assist in gathering post-event data, feedback, and surveys from attendees.
    • Compile data for further analysis and reporting.
  • Budget Management
    • Assist in the development of event budgets based on event requirements, vendor outreach, historical data, and cost estimates.
    • Assist in tracking event expenses and updating budget records.
Requirements
  • Preferable bachelor's degree or similar in Event Management, Business, Marketing, Hospitality or a related field.
  • Preferably with some experience/exposure amongst an agency within the Event Marketing Industry.
  • Excellent organizational and time management skills, with the ability to manage multiple projects simultaneously.
  • A keen eye for detail, creative thinker with the ability to be a solution-oriented problem solver.
  • Excellent interpersonal and communication skills to liaise, communicate and negotiate with vendors.
  • Strong teamwork and collaboration skills.
  • Ability to work in a fast-paced, dynamic environment.
  • Proficiency in event management software's & platforms, project management tools, and Microsoft Suite.
  • Flexibility to work irregular hours, including evenings and weekends, to oversee events.

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