Administrative Support Coordinator

4 weeks ago


Solihull, Solihull, United Kingdom Sisk Group Full time
Job Summary

As an Administrative Support Coordinator at Sisk Group, you will play a vital role in ensuring the smooth operation of our office. Your primary responsibility will be to manage varied administrative tasks that keep our Operational Teams running efficiently. This includes distributing reactive client KPI-driven FM works orders, reporting, and following up with various departments to ensure all stakeholders have the most relevant information. You will work in a highly KPI-controlled environment, requiring excellent time management skills, organisation, and adaptability. Your excellent communication skills, both verbal and written, will be essential due to the amount of interaction and cross-department working. You will interact with various employees in almost every department, reporting directly to Supervisors, Operations Managers, Commercial Quantity Surveyors, and various department leaders. There will also be intermittent interaction with external stakeholders. The role will be based in either the Bristol or Solihull office.

Key Responsibilities
  • Actioning requests from members of the operation team or Managers such as binding, scanning, assisting with documents, or accomplishing a bigger task (training needs) etc. on an ad-hoc basis.
  • Provision of administrative support to Operations team.
  • Support the other Property Work Coordinators with various administrative tasks (redirecting calls, overflow tasks etc. during high volume periods).
  • Assist in stakeholder relationship management.
  • Maintain files and records with effective electronic filing systems, track and coordinate, and accurately process Supervisor reports and Daily Record Sheets, upload records to external stakeholder portals in KPI-directed timeframe.
  • Electronically coordinate and administrate information through GeoPal our End 2 End Management system.
Qualifications/Training
  • Excellent standard of written and verbal English.
  • Attention to detail necessary.
  • Ability to work independently or as part of a team.
  • Proficient in MS Office packages.
  • Ability to multi-task and prioritise.
  • Possess a 'can-do' attitude and demonstrate initiative wherever possible.
Benefits
  • Competitive Salary with yearly increase.
  • Healthcare.
  • 26 days holiday (option to purchase 5 more).
  • Employer pension.
  • Death in service – life assurance.
  • Competitive mileage rate.
  • Travel expenses.
  • Flexible and remote working.
  • Enhanced parental leave.
  • Professional and Educational development.


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