Data Administrator
1 month ago
We are seeking a highly organized and detail-oriented Data Administrator to join our team at Total Training Provision. As a Data Administrator, you will play a critical role in ensuring the accuracy and integrity of our data systems.
Key Responsibilities:- Input relevant data onto MIS systems to meet contractual requirements.
- Process learner documentation to meet contractual deadlines.
- Accurately input learner documentation and data into MIS.
- Data entry.
- Produce management reports from MIS system on a weekly basis.
- Provide necessary reports as and when required to other departments of the business and management.
- Liaise with colleagues and obtain relevant information in order to process learners registrations and certification.
- Support with timely and accurate processing of claims.
- Maintain timely and accurate records.
- Accurately close and store learner records securely.
- Maintain reliable and accurate learner records (electronic and paper based).
- Provide day-to-day feedback to Administrative Services Manager on contract performance.
- Provide effective IAG service with both external and internal clients/customers.
- Support with internal and external audit process within the organisation.
- Support with planning and preparation for external and internal audit.
- Ensure that training premises are well presented and meet company requirements.
- Filing and general day-to-day office administration duties as directed.
- Support staff as and when required in general admin duties such as photocopying and answering the telephone.
- Ensure that all visitors to premises and telephone callers receive welcoming, professional attention.
- Ad-hoc duties requested from management.
- Used PICs or similar MIS systems.
- Experience of working in a back-office function that has a strong focus on the customer.
- IT literate.
- Committed to continuous improvement – personal and organisational.
- Analysis and evaluation of detailed information.
- Working within tight deadlines.
- Preparing and presenting information.
- Working in a change environment.
- Experience of government-funded programmes.
- Tenacious and results-driven.
- Detail-oriented but also able to see the bigger picture.
- Team-oriented.
- Organised and structured, remaining focused on priorities.
- Preparing information in report form.
- Comfortable under pressure.
- Total Leave – all staff benefit from 25 days annual leave + extra Christmas shopping day + extra day for Birthday + 8 Bank Holidays = Total 35 Days.
- 2 Years' Service – staff who have passed 2 years' service get an additional 2 days leave.
- 5 Years' Service – Staff who have passed 5 years' service get an additional 2 days leave.
- 10 Years' Service – Staff who have passed 10 years' service get an additional 2 days leave.
- Total Work Anniversary – vouchers for colleagues who reach a work anniversary, £10 for every year reached.
- Total Health – Health Insurance all staff have access to the Westfield Health Plan.
- Total Fridays – Early Finish Fridays. On the last Friday of every month staff benefit from a 3pm finish.
- Bright Exchange- Extra discounts and offers through Bright.
- Dress Down Fridays – every Friday staff do not need to wear formal work clothes and can donate £1 to our Charity of the Year.
- Buy & Sell- Buy up to 5 days annual leave and sell up to 3.
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