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Finance Administrator

2 months ago

Kirkintilloch, United Kingdom Blue Arrow Full time

Job Title: Finance Administrator

Job Summary:

We are seeking an experienced Finance Administrator to join our team at Blue Arrow. As a Finance Administrator, you will be responsible for providing administrative support to our finance department, ensuring the accuracy and integrity of our financial records.

Key Responsibilities:

  • Work within the Purchase Ledger function to ensure accurate and complete posting of all purchase ledger transactions.
  • Match purchase orders, goods received notes, and supplier invoices.
  • Work closely with the Financial Controller to ensure the accuracy and integrity of the nominal ledger.
  • Review and challenge current processes and procedures to identify areas for continuous improvement.
  • Perform ad hoc administrative tasks as required and other routine tasks.
  • Deal with suppliers by phone, managing queries and issues, and escalating when necessary.
  • Act as the key point of contact for payment queries.
  • Ensure supplier data is accurate and up-to-date on our systems.
  • Ensure the creditors ledger is kept clean and resolve any issues.
  • Attend and participate in relevant training courses.
  • Support Group Administrators when required and cover annual leave.
  • Schedule colleagues out to work when the administrator is on annual leave.
  • Review and control staff usage of the Atlas system, ensuring all annual leave, absences, and task confirmations are up-to-date.
  • Log any issues staff have with using the platform and update any out-of-date information held within the system.
  • Ensure all staff have approved holidays in the Atlas system and process them accordingly.
  • Ensure all staff have contracts in place and issue disciplinary paperwork and other company policies when required.
  • Manage vehicle reporting, including servicing, MOT, repairs, etc.

Requirements:

We are looking for someone who is happy to cover administrative tasks when required. If you have the skills and experience required for this position, please submit your CV or contact Louise at Blue Arrow.