Home Administrator

2 weeks ago

Kirkintilloch, East Dunbartonshire, United Kingdom Four Seasons Health Care Full time
Job Title: Home Administrator

We are seeking a highly organized and detail-oriented Home Administrator to join our team at Four Seasons Health Care. As a Home Administrator, you will play a vital role in ensuring the smooth operation of our care home, providing administrative support to the Home Manager and contributing to the delivery of high-quality care to our residents.

Key Responsibilities:
  • Provide comprehensive administrative support to the Home Manager, including maintaining accurate records and ensuring the effective operation of administrative systems and processes.
  • Support the centralised sales, purchase ledger, and payroll systems by providing accurate information to meet required deadlines.
  • Draft standard communications, including letters and emails, on behalf of the Home Manager.
  • Provide first point of contact for visitors and callers to the care home, ensuring a warm and welcoming experience for all.
  • Devising and maintaining databases and spreadsheets to support the effective management of care home operations.
  • Collate statistics and produce reports to inform decision-making and drive continuous improvement.
  • Produce documents and presentations from materials provided, ensuring accuracy and attention to detail.
  • Responsible for the provision of weekly/monthly submissions to the Managing Director or central Support functions, including Finance, HR, Payroll, and Legal.
  • Assist with the maintenance of effective filing systems, including resident files and personnel files for each colleague.
  • Responsible for an organised and effective archiving process, ensuring that files are stored safely and securely and can be easily retrieved.
  • Attend meetings in the care home, producing complete and accurate notes/formal minutes and coordinating the circulation of information and action points immediately following the meeting.
Requirements:
  • A team player who engages well with others and is able to work collaboratively to achieve shared goals.
  • Strong communicator with good interpersonal skills, able to build effective relationships with colleagues, residents, and external stakeholders.
  • Organised and sympathetic, remaining calm under pressure and able to multitask with ease.
  • Able to work unsupervised and take initiative to drive projects forward.
  • Flexible and adaptable to change, with a positive attitude and a willingness to learn and develop.
  • Passionate about care and committed to delivering high-quality services to our residents.
What We Offer:
  • Competitive salary and benefits package.
  • Various shifts available, including working 3 days on and 4 days off.
  • Free meals and access to excellent training and development opportunities.
  • Career development opportunities and a supportive team environment.
  • Discounts and benefits suited to your lifestyle, including free onsite parking and free uniform.
  • NEST workplace pension contributions and long service awards.

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