Home Administrator

4 weeks ago

Kirkintilloch, East Dunbartonshire, United Kingdom Four Seasons Health Care Full time
Job Title: Home Administrator

We are seeking a highly organized and detail-oriented Home Administrator to join our team at Four Seasons Health Care. As a Home Administrator, you will play a vital role in ensuring the effective operation of administrative systems and processes within our care homes.

Key Responsibilities:

  • Provide comprehensive administrative support to the Home Manager, ensuring seamless day-to-day operations.
  • Support the centralised sales, purchase ledger, and payroll systems by providing accurate information to meet required deadlines.
  • Draft standard communications, including letters and emails, on behalf of the Home Manager.
  • Provide first point of contact for visitors and callers to the Home, ensuring a warm and welcoming experience.
  • Devising and maintaining databases and spreadsheets to track key performance indicators and statistics.
  • Collate statistics and produce reports to inform business decisions.
  • Produce documents and presentations from materials provided, ensuring high-quality output.
  • Responsible for the provision of weekly/monthly submissions to the Managing Director or central Support functions, including Finance, HR, Payroll, and Legal.
  • Assist with the maintenance of effective filing systems, including resident files and personnel files for each colleague.
  • Responsible for an organised and effective archiving process, ensuring that files are stored safely and securely and can be easily retrieved.
  • Attend meetings in the Home, producing complete and accurate notes/formal minutes and coordinating the circulation of information and action points immediately following the meeting.

Requirements:

  • A team player with excellent interpersonal skills and a strong communicator.
  • Organised and sympathetic, with the ability to remain calm under pressure.
  • Able to multitask and work unsupervised, with a flexible and adaptable approach to change.
  • Passionate about care and committed to delivering exceptional service.

We offer a competitive salary, various shifts available, including working 3 days on and 4 days off, free meals, access to excellent training, career development opportunities, discounts and benefits suited to your lifestyle, free onsite parking, free uniform, NEST workplace pension contributions, and long service awards.

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