Corporate Governance Assistant

2 weeks ago

York, York City, United Kingdom Hiscox Full time
About the Role

We are seeking a highly organized and detail-oriented individual to provide administrative support to our UK-based company secretaries. As a Company Secretary Admin Support, you will play a crucial role in ensuring the smooth operation of our corporate administration functions.

Key Responsibilities
  • Assist in preparing board and committee meetings, including coordinating logistics and ensuring all necessary documents are in order.
  • Maintain statutory books and records, and take the lead on gathering documents in advance of meetings and loading on Board Intelligence.
  • Communicate with internal and external stakeholders on behalf of the Company Secretary, providing exceptional customer service and ensuring timely responses to queries.
  • Perform administrative tasks such as tracking correspondence and ensuring all matters are being attended to.
  • Organize and maintain files and documents, ensuring they are up-to-date and easily accessible.
  • Assist the Company Secretary in preparing for board and committee meetings, including drafting meeting materials and ensuring all necessary information is available.
  • Handle confidential information with discretion, maintaining the highest level of professionalism and integrity.
Requirements
  • Experience in an admin support role gained in a legal or company secretarial environment.
  • Strong IT skills, including proficiency in Blueprint/Diligent, Microsoft Office, and Board Intelligence.
  • Ability to operate in a complex environment, liaise with multiple stakeholders across various key business functions, and respond to challenges promptly and effectively.
  • Motivated team player with a delivery-focused mindset, holding themselves to the highest standards and not afraid to suggest solutions to improve processes.
About Hiscox

Hiscox is an international specialist insurer that is far removed from the world of mass market insurance products. We are selective and focus on our key areas of expertise and strength, underpinned by a culture that encourages us to challenge convention and always look for a better way of doing things.

We insure the unique and the interesting, and we search for the same when it comes to talented people. Hiscox is full of smart, reliable human beings that look out for customers and each other. We believe in doing the right thing, making good, and rebuilding when things go wrong. Everyone is encouraged to think creatively, challenge the status quo, and look for solutions.

At Hiscox, we care about our people and are committed to diversity and creating a truly inclusive culture, which we believe drives success. We have introduced hybrid working to encourage a healthy work-life balance, allowing you to manage your own personal work-life balance and enjoy the best of both worlds.

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