Administrative Manager

5 days ago

Dundee, Dundee City, United Kingdom Rockstar Dundee Full time

About Rockstar Dundee

We are a leading game development studio that creates world-class entertainment experiences. Our team is dedicated to delivering innovative and engaging projects that push the boundaries of the gaming industry.

Job Summary

We are seeking a highly organized and detail-oriented Administrative Manager to join our team at Rockstar Dundee. As an Administrative Manager, you will be responsible for managing the day-to-day operations of our studio, ensuring smooth and efficient support to our team and visitors.

Key Responsibilities

  • Manage the implementation and maintenance of administrative systems and processes.
  • Develop and maintain studio services related to catering, staff welfare, studio environment, and travel.
  • Onboard and manage supplier relationships for catering, travel, events, and staff welfare.
  • Collaborate with colleagues in Admin, Workplace Services, HR, and IT support teams to ensure smooth day-to-day running of the studio.
  • Oversee and manage the coordination of all travel, accommodation, and hospitality arrangements for the studio and our visitors.
  • Manage and support external and internal company events and employee activities.
  • Ensure health and safety regulations are followed, including keeping policies and documentation up to date with Workplace Services Team.
  • Oversee special projects and provide project-focused support to the studio directors, project stakeholders, senior management, and Workplace Services, HR, and IT support teams.
  • Monitor costs and expenses and stock control for budget preparation.
  • Process invoices and store accurate financial records for accounts.
  • Prepare reports and oversee filing and record management.

Requirements

  • Bachelor's degree in Business Administration/Management or equivalent experience.
  • Minimum 5+ years' experience in a management/supervisory role.
  • Excellent understanding of current safety legislation and best practice.

Desirable Skills

  • Excellent organizational skills and attention to detail.
  • Self-motivated and proactive.
  • Ability to prioritize tasks and work under pressure.
  • Good teamworking skills and the confidence to lead and motivate a team.
  • Ability to manage your workload and supervise others concurrently.
  • Excellent interpersonal and communication skills – keen problem solver and critical thinker.
  • Strong time, task, and resource management skills.
  • Strong planning, project management, and analytical skills.
  • High proficiency in Microsoft Office applications, including Outlook, Excel, Word, and use of databases.
  • Experience in booking corporate travel or supervising corporate travel requirements.
  • Strong focus on customer service.

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