AP Accounts Specialist

4 weeks ago


London, Greater London, United Kingdom VIRTUS Data Centres Full time

About VIRTUS Data Centres

VIRTUS Data Centres is a leading provider of data centre solutions in the UK, renowned for its efficient and flexible data centres. The company has announced plans to expand into continental Europe, with its first data centre set to open in Berlin in 2026.

Our purpose is to serve humanity by participating in the 4th industrial revolution. We strive to consistently exceed customer expectations through innovative solutions and services. We value individual endeavour and initiative, and encourage teamwork and togetherness as we work towards a common goal.

Job Summary

The role of an AP Accounts Assistant at VIRTUS Data Centres is to provide support across all stages of the Accounts Payable process, ensuring timely and accurate processing of supplier invoices and queries. Key responsibilities include:

  • Monitoring the AP mailbox and confirming supplier bank details for payments.
  • Posting purchase invoices to SAP and resolving exceptions in a timely manner.
  • Uploading processed invoices to the suggested payments report file.
  • Reviewing and approving expense claims, ensuring correct documentation and VAT applied.
  • Reconciling supplier statements and resolving AP queries.

Key Responsibilities and Duties

The successful candidate will be responsible for:

  • Providing support across all stages of the Accounts Payable process.
  • Monitoring the AP mailbox and confirming supplier bank details for payments.
  • Posting purchase invoices to SAP and resolving exceptions in a timely manner.
  • Uploading processed invoices to the suggested payments report file.
  • Reviewing and approving expense claims, ensuring correct documentation and VAT applied.
  • Reconciling supplier statements and resolving AP queries.
  • Achieving core KPIs required for invoice processing.
  • Acting as the first point of contact for all AP queries, both internal and external.
  • Reviewing and approving all purchase order requests, ensuring correct information is provided and all required documentation is attached.
  • Assisting with month-end tasks, including preparation of bank reconciliations and trade payables balance sheet reconciliation.

What Success Looks Like

In 12 months, the successful candidate will have proven to be a reliable and conscientious team member within the AP function, meeting all KPI targets and ensuring timely payment to suppliers within agreed contract terms. This will involve working collaboratively with the finance team and wider business to achieve a common goal.

Person Specification

We are seeking a candidate with:

  • AAT qualification and/or studying towards ACCA or CIMA.
  • Ability to work independently and as part of a team.
  • Excellent communication skills and ability to resolve queries efficiently.
  • Previous experience in an accounts payable role, working with a high volume of transactions.
  • Proficiency in using accounting software, ideally SAP and Microsoft Excel.
  • Willingness to learn and adapt to new processes and systems.

Remuneration Package and Benefits

VIRTUS Data Centres offers a competitive remuneration package and benefits, including private healthcare, pension contributions, eye and dental care benefit, discretionary bonus, income protection, life assurance, cycle to work scheme, annual travel card loan, tech scheme, electric car scheme, and workplace extras through the Byond card and Extras discount.

VIRTUS Data Centres is an equal opportunities employer, committed to diversity and inclusivity in the workplace. We reserve the right to close this post for applications should sufficient applications be received.


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