Facilities Coordinator

4 weeks ago

London, Greater London, United Kingdom Soane Britain Full time

Job Summary:

We are seeking a highly organized and experienced Part-Time Facilities Administrator to join our team at Soane Britain. The successful candidate will be responsible for maintaining a safe and pleasant working environment for our London showroom and offices.

Key Responsibilities:

  • Coordinate facilities-related tasks, including health and safety, maintenance, and repairs.
  • Engage with facilities providers, landlords, and other premises stakeholders.
  • Manage office supplies and sundries, scheduling essential H&S checks.
  • Conduct regular H&S assessments, including weekly fire alarm tests and emergency lighting checks.
  • Oversee Portable Appliances Testing (PAT) to ensure electrical equipment is safely used.
  • Book annual H&S inspections and implement suggested improvements.
  • Ensure compliance with all legal H&S requirements, including keeping accurate and up-to-date records.
  • Coordinate first aid and fire safety training for staff.
  • Maintain first aid kits, fire extinguishers, and other safety equipment.
  • Facilities Management:
  • Maintain all aspects of security systems, including fire and intruder alarms.
  • Coordinate building access and security measures.
  • Be the first point of contact for all office and building services.
  • Manage repairs and maintenance of the office.
  • Act as the primary point of contact for all showroom contractors.
  • Co-ordinate compliance visits, inspections, and other ad-hoc services.
  • Work with Showroom and Events Assistant to assist with showroom refit and other maintenance projects.

Requirements:

  • 3 years of experience in a similar role within facilities management, office coordination, or administration.
  • Health & Safety certification (NEBOSH, IOSH, or equivalent) is highly desirable.
  • First Aid and Fire Safety certification (or willingness to obtain).
  • Excellent communication skills to liaise with staff, contractors, and suppliers.
  • Proficient with MS Office.

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