Commercial Property Management Administrator

1 month ago

London, Greater London, United Kingdom Dove & Hawk Full time

Job Title: Commercial Property Management Administrator

Job Summary:

We are seeking a highly organized and detail-oriented Commercial Property Management Administrator to join our team at Dove & Hawk Property Recruitment. As a key member of our residential management service line, you will provide exceptional support to our clients across their car park portfolio.

Key Responsibilities:

  • Assist in the general management of car parks with guidance from the Property Managers
  • Deal with enquiries from tenants, clients, solicitors, local authorities, etc.
  • Assist with collection of rents and other receivables
  • Compile Excel spreadsheets including new property budgets, void costs, insurance
  • Prepare change notes for new clients, properties, leases & ongoing amendments to tenancies
  • Maintain manual and electronic files for property in accordance with procedures
  • Liaise with the property accounts team over any license queries where necessary
  • Assist with set up and handover of licenses
  • Collate data and compile client reports
  • Attend internal training courses and identify individual training needs
  • Daily management of Dynamics including raising invoices and jobs
  • Answering phones and dealing with enquiries or taking messages
  • Audio and copy typing including updating or producing schedules, presentations, pitches etc.
  • Minute taking as and when required
  • Producing arrears analysis as required by individual surveyors
  • Undertake specific projects as requested by client Contract Manager
  • Monitor work referrals and assist Contract Manager in maintaining log and ensuring transfers are received

Requirements:

  • Previous property experience in an administrative or accounts capacity
  • Good organisational and co-ordination skills
  • Good verbal and written communication skills with a positive attitude and excellent attention to detail
  • Excellent time management
  • Ability to multitask and to work accurately and effectively under pressure
  • Must understand the principles and practice of client care
  • Ability to work in a team and understand team dynamics
  • Must be computer literate in Microsoft Excel, Word & Outlook. PowerPoint experience advantageous

Salary and Benefits:

£30,000 to £32,000 Dependant on Experience + Annual discretionary bonus

Hours: 9am to 5:30pm Monday to Friday (minimum of 3 days in the office, work from home flexibility)

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