Recruitment Coordinator

4 weeks ago

London, Greater London, United Kingdom STOUR BAY PARTNERSHIP LTD Full time

Overview

This is an exciting opportunity to contribute to the growth and success of STOUR BAY PARTNERSHIP LTD's HR department. As a Recruitment Coordinator, you will play a key role in supporting the Recruitment Manager with the full recruitment cycle, including screening CVs, coordinating interviews, and managing recruitment administration.

Key Responsibilities

Recruitment

  • Support the Recruitment Manager with the full recruitment cycle, including screening CVs and coordinating interviews.
  • Manage recruitment administration, including scheduling interviews and coordinating diaries.
  • Work with recruitment agencies to ensure diverse shortlists are submitted for new vacancies.
  • Support with running interviews for some business services roles.
  • Review and update job descriptions.
  • Track interview data for monthly and quarterly reporting.
  • Assist in managing applications and vacancies on the Applicant Tracking System (ATS) system.
  • Administer assessment tests.
  • Aide in collecting interview feedback.
  • Own and manage the recruitment inbox, responding to all queries promptly.
  • Develop talent pools for business services roles.
  • Keep up-to-date with trends and developments in the legal recruitment market, sharing best practice accordingly.

Onboarding

  • Create employment contracts and send all relevant data to HR systems in a timely and accurate manner for each new hire.
  • Manage the full onboarding process and provide a high-touch onboarding experience for all lateral hires in the London and Brussels offices.
  • Manage the external background screening process with the Firm's third-party supplier and candidates to ensure that checks are initiated in a timely manner and that the appropriate checks are completed before the start date.
  • Conduct right-to-work and identification validation checks for new hires.
  • Proactive approach when liaising with hiring managers and partners to ensure appropriate and timely communications throughout the onboarding process for their new hires.
  • Partner with key departments to ensure a smooth onboarding experience, including working with internal stakeholders to coordinate induction schedules and prepare employment documentation.
  • Coordinate flights and accommodation for international new hires in line with the Firm's relocation policy.
  • Manage the visa process for new hires that require sponsorship using the Firm's appointed immigration lawyers and ensure that all visa documentation is maintained and filed accordingly.
  • Diarise regular check-in calls and/or emails with new hires.
  • Process recruitment invoices and expenses on the Firm's internal system.
  • Work with the wider HR team to deliver on ad hoc projects as and when required.
  • Undertake and attend specific training when required to do so and take responsibility for own self-development.
  • Comply with all external legislative and compliance requirements as placed on the Firm by the SRA and other official bodies.
  • Keep up-to-date with internal policies as set out in the Firm's London Office Handbook.
  • Adhere to and promote the Firm's Equality and Diversity policies.
  • Other ad hoc tasks when required.

Requirements

  • Previous experience working for an in-house legal recruitment team, in a similar role.
  • Knowledge of managing the administration with regards to recruitment processes.
  • Ideally degree-level educated or equivalent.
  • CIPD qualified or interested in working towards.
  • Experience working with people data and databases such as Workday and/or AllHires, a distinct advantage.
  • Proficient with MS Office suite.
  • Able to manage own workload and prioritise incoming tasks.
  • Highly organised, self-motivated and proactive.
  • Meticulous attention to detail.
  • Exceptional communication skills (verbal and written).
  • Ability to work under pressure and meet tight deadlines.
  • Adaptable with the ability to work in a busy team environment.

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