Document Coordinator

6 days ago

Kilsyth, North Lanarkshire, United Kingdom Venesky Brown Full time

About the Role

Venesky Brown is collaborating with a leading global infrastructure and construction firm that prioritizes excellence, innovation, and sustainability. This firm is renowned for its commitment to creating a better future and has established itself as a leading force in the industry.

Key Responsibilities

  • Establish and maintain computer and online digital document filing systems and project CDEs, ensuring seamless document management and accessibility.
  • Review and distribute documents in accordance with agreed project procedures, guaranteeing timely and accurate dissemination.
  • Maintain accurate digital records and registers, logging distributed documents and ensuring compliance with regulatory requirements.
  • Process responses to issued documents, following up as necessary to ensure prompt resolution.
  • Administer requests for information, providing timely and accurate responses to support project teams.
  • Support project site teams with the handover documentation process, addressing document queries and ensuring a smooth transition.
  • Advise and provide guidance on archiving, ensuring compliance with company policies and industry standards.
  • Stay up-to-date with all company policies, procedures, industry legislation, and guidance relevant to your field, including GDPR, to maintain expertise and ensure best practices.

Requirements

  • Experience within the construction industry working as a Document Controller or similar, with a strong understanding of document management principles and practices.
  • Excellent written and verbal communication skills, with the ability to effectively communicate with project teams, stakeholders, and clients.
  • Able to work autonomously, with strong organizational skills and the ability to prioritize tasks and manage multiple projects simultaneously.
  • Professional honesty and integrity in dealing with colleagues, suppliers, and customers, with a strong commitment to maintaining confidentiality and discretion.
  • Team player willing to adapt in a challenging environment, with a flexible and proactive approach to problem-solving.
  • Strong time management and organizational skills, with the ability to work and multitask in a fast-paced, dynamic environment.

Benefits

  • An attractive compensation package with a clear trajectory for career growth in a globally esteemed organization.
  • Inclusive benefits, covering health, dental, and retirement plans, to support your well-being and financial security.
  • Mentorship and practical training to enhance your skill set and support your professional development.

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