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Contract Administrator

2 months ago

Crawley, West Sussex, United Kingdom EMCOR UK Full time

About the Role:

The Contract Administrator will provide administrative support to the Contract Management team at EMCOR UK. This role will involve assisting with the raising of purchase/subcontractor orders, producing operational and monthly reports, and preparing supporting documentation for final invoicing.

Key Responsibilities:

  • Assist with the production of operational and monthly reports internally and externally
  • Prepare supporting documentation for final invoicing
  • Collate and develop monthly KPI reports on contract activities
  • Compile and distribute data relating to utilities, maintenance work, operational costs, and invoicing
  • Assist with the production and analysis of financial reports
  • Carry out general typing and filing duties as required
  • Compile engineers' timesheets and input relevant information onto the Timesheet Database System
  • Respond to clients' Helpdesk requests
  • Assist with emergency requests and administration cover from additional sites

Requirements:

  • Good communication skills
  • Good IT skills, including Word, Excel, PowerPoint, Access, and Works
  • Good telephone manner
  • Good timekeeper
  • Able to work as part of a larger team
  • Conscientious
  • Able to work under pressure and to defined deadlines
  • Basic understanding of Quality Assurance and service delivery
  • Good interpersonal and customer relationship skills
  • Personable and approachable
  • Flexible and adaptable
  • Trustworthy
  • A team player with the ability to work from their own initiative
  • Willingness to learn new skills and embrace procedures

About EMCOR UK:

EMCOR UK is a leading provider of facilities management services, revolutionizing the industry by combining engineering heritage and innovation capability. We prioritize people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to create a better world at work.

Benefits:

  • 25 Days holidays + Bank holidays
  • Holiday Buy Scheme - up to 5 days
  • Industry leading Maternity & Paternity Policies Real Living Wage Employer
  • Refer a Friend scheme
  • Extensive Learning & Development opportunities - including opportunities for progression
  • Discount Shopping, Gym, Days Out
  • Bike To Work Scheme
  • Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy, and a health & wellbeing
  • Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal, and Financial queries
  • Occupational Health - Making a positive change to Health & wellbeing at work
  • Various Rewards & Recognition Awards
  • x11 RoSPA Awards for Health & Safety achievements in 2022
  • Order of Distinction Award for our Aldermaston account team (for 15 consecutive RoSPA Gold Awards)
  • Stable employer with long-term prospects on the contract