Contract Administrator

2 weeks ago

Crawley, West Sussex, United Kingdom EMCOR UK Full time
Job Summary

As a Contract Administrator at EMCOR UK, you will play a vital role in supporting the Contracts Manager and team members in delivering a consistent and professional approach and service. Your primary responsibilities will include assisting with the raising of purchase/subcontractor orders, producing operational and monthly reports, and preparing supporting documentation for final invoicing. You will also be responsible for collating and developing monthly KPI reports on contract activities, compiling and distributing data related to utilities, maintenance work, operational costs, and invoicing, and producing and analyzing financial reports. Additionally, you will perform general typing and filing duties, compile engineers' timesheets, and input relevant information onto the Timesheet Database System. You will also respond to clients' Helpdesk requests, assist with emergency requests and administration cover from additional sites, and carry out all reasonable tasks requested by the Operations Manager or Contract Managers.

Key Responsibilities
  • Assist with the raising of purchase/subcontractor orders as requested by the Contracts Manager, Supervisors, and Engineers
  • Produce operational and monthly reports internally and externally
  • Prepare supporting documentation for final invoicing
  • Collate and develop monthly KPI reports on contract activities
  • Compile and distribute data related to utilities, maintenance work, operational costs, and invoicing
  • Produce and analyze financial reports
  • Perform general typing and filing duties
  • Compile engineers' timesheets and input relevant information onto the Timesheet Database System
  • Respond to clients' Helpdesk requests
  • Assist with emergency requests and administration cover from additional sites
  • Carry out all reasonable tasks requested by the Operations Manager or Contract Managers

Requirements
  • Good communication skills
  • Good IT skills, including Word, Excel, PowerPoint, Access, and Works
  • Good telephone manner
  • Good timekeeper
  • Able to work as part of a larger team
  • Conscientious
  • Able to work under pressure and to defined deadlines
  • Basic understanding of Quality Assurance and service delivery
  • Good interpersonal and customer relationship skills
  • Personable and approachable
  • Flexible and adaptable
  • Trustworthy
  • A team player with the ability to work from their own initiative
  • Willingness to learn new skills and embrace procedures

Benefits
  • 25 Days holidays + Bank holidays
  • Holiday Buy Scheme - up to 5 days
  • Industry leading Maternity & Paternity Policies
  • Real Living Wage Employer
  • Refer a Friend scheme
  • Extensive Learning & Development opportunities - including opportunities for progression
  • Discount Shopping, Gym, Days Out
  • Bike To Work Scheme
  • Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy, and a health & wellbeing
  • Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal, and Financial queries
  • Occupational Health - Making a positive change to Health & wellbeing at work
  • Variety of Rewards & Recognition Awards
  • x11 RoSPA Awards for Health & Safety achievements in 2022
  • Order of Distinction Award for our Aldermaston account team (for 15 consecutive RoSPA Gold Awards)
  • Stable employer with long-term prospects on the contract

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