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Facilities Administrator

2 months ago

West Yorkshire, United Kingdom Total Facilities Recruitment Limited Full time
Job Description

**Job Title:** Facilities Administrator

**Company:** Total Facilities Recruitment Limited

We are seeking an experienced Facilities Administrator to join our team. As a key member of our operations team, you will play a crucial role in ensuring the smooth day-to-day running of our facilities management services.

Key Responsibilities:

  • Support the projects teams in maintaining accurate and up-to-date records of billable work trackers.
  • Process reactive jobs received through the customer support process, ensuring they are processed for payment correctly according to contract terms, specification, and schedule of rates.
  • Write reports and deal with Work-In-Progress (WIP) issues.
  • Administer subcontractors, including collating timesheets, chasing, and checking quality of data.
  • Set up contracts (PPM/System support) and prepare application billing.
  • Liaise with regional teams to schedule ad-hoc works and meet client requirements.
  • Develop an excellent telephone manner to ensure effective communication with clients and stakeholders.

Requirements:

  • Must have experience working in a Building Maintenance company or Facilities industry.

Working Hours:

Monday to Friday, 8am to 5pm