Project Coordinator

2 weeks ago

Edinburgh, Edinburgh, United Kingdom Hymans Robertson Full time

TPA Project Support Specialist

We are seeking a highly organized and detail-oriented TPA Project Support Specialist to join our Third Party Administration team in Edinburgh or Glasgow.

About the Role

As a TPA Project Support Specialist, you will be responsible for coordinating activities and providing high-quality support for TPA administered pension schemes. Your key tasks will include:

  • Supporting Project Managers to successfully deliver projects.
  • Planning and organizing project meetings, including the production and sharing of meeting agendas, supporting papers, minutes, and updating the tasks board.
  • Creating and updating internal Teams sites and client SharePoint sites/files, ensuring accurate version control procedures are maintained.
  • Tracking and reporting on project budget spends and supporting the client billing process.
  • Monitoring and maintaining project documentation to ensure it provides an accurate picture of progress at any point in time and facilitates regular reporting.
  • With guidance, creating and developing project plans and other key project control documentation, based on agreed deliverables and timescales.
  • Managing RAID logs.
  • Ensuring project tasks are progressed/completed within pre-agreed timescales.

Requirements

To succeed in this role, you will have:

  • Experience working in a project role coupled with a strong desire to pursue a career as a project professional.
  • Confident and experienced in facilitating meetings with senior stakeholders and clients.
  • Strong time management, organizational, and prioritization skills to successfully meet deadlines and manage workloads.
  • Proficient in Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint. MS Project experience would be an advantage but is not essential.
  • An excellent communicator who works in a partnering and collaborative way.
  • A problem-solver with a strong can-do attitude and a hands-on approach.
  • Able to remain calm and continue to deliver under pressure.
  • Works flexibly in a fast-moving environment.

What We Offer

In addition to a competitive salary and access to our profit share scheme, we offer:

  • A flexible selection of employee benefits, so you can choose a package that best matches your lifestyle and needs.
  • A collaborative and encouraging work environment where your thinking and ideas are encouraged.
  • On-site mental health and wellbeing assistance.
  • A commitment to helping you develop both personally and professionally, with mentoring opportunities and access to our award-winning learning portal, Aspire.
  • Regular social activities, in addition to three days paid volunteering leave each year and a day's leave to celebrate your birthday.
  • Hybrid working so you can enjoy the positive wellbeing of working from home as well as the benefits of meeting colleagues in our sociable, modern office environments.

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