Facilities Coordinator

4 weeks ago


Midlothian, United Kingdom JLL Full time

About the Role

We are seeking a highly organized and proactive Facilities Coordinator to join our team at JLL. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of our building services.

Key Responsibilities

  • Conduct weekly building walks to identify and report maintenance issues
  • Work with the Facilities Manager and Moves and Changes team to address internal space requirements and organize team moves
  • Monitor stock levels of stationery and consumables and place orders with suppliers
  • Manage internal moves within the building with the Facilities Manager
  • Assist in setting up in-house and external events as required
  • Work with the Building Operations team to report defective H&S equipment and arrange for repairs
  • Support the Office Service Coordinator with vendor management and soft service support
  • Manage fire wardens and first aiders and assist with scheduling training and refresher training
  • Upkeep and review of manuals, handbooks, and guidance notes
  • Cover receptionist role and responsibilities as required
  • Understand primary responsibilities of meeting and events and support M&E Specialist as required
  • Manage day-to-day mail room operations, deliveries, and enquiries
  • Be aware of basic procedures, courier suppliers, and external key contacts
  • Manage mail-related supplies stock and place orders when needed
  • Other tasks and duties as required

Requirements

  • Previous experience working in a high-profile corporate environment
  • Previous reception or hospitality experience beneficial
  • Proactive and hands-on, happy to support other team members
  • Knowledge of facilities management processes preferable
  • IT skills, Outlook, Excel, Word
  • Professional, friendly, and welcoming attitude
  • Good attention to detail
  • Ability to show initiative
  • Excellent communication skills
  • Organizational skills and ability to prioritize a busy workload
  • Customer service background essential

About JLL

JLL is a leading global provider of real estate and investment management services. We take our responsibility to protect personal information seriously and strive to create a workplace where everyone feels valued and empowered to succeed.

What We Offer

  • You'll join an entrepreneurial, inclusive culture where we succeed together
  • Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits, and pay
  • Join us to develop your strengths and enjoy a fulfilling career full of varied experiences


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