Facilities Operations Coordinator

4 weeks ago


Midlothian, United Kingdom JLL Full time

Role Overview

The Facilities Coordinator will play a vital role in ensuring the smooth operation of our facilities. This includes assessing building maintenance issues, working with the Facilities Manager to address internal space requirements, and monitoring stock levels of stationery and consumables.

Key Responsibilities

  • Conduct weekly walks of the building to identify maintenance issues
  • Work with the Facilities Manager to address internal space requirements and organize team moves
  • Monitor stock levels of stationery and consumables and place orders with suppliers
  • Manage internal moves within the building with the Facilities Manager
  • Work with the Facilities Manager to maintain floor plans
  • Assist in setting up in-house and external events as required
  • Work with the Building Operations team to report defective H&S equipment and arrange for repairs
  • Support the Office Service Coordinator with vendor management and soft service support
  • Manage fire wardens and first aiders, and assist with scheduling training and refresher training
  • Upkeep and review of manuals, handbooks, and guidance notes
  • Cover the Receptionist role and responsibilities as required
  • Understand primary responsibilities of Meeting and Events and support the M&E Specialist as required
  • Manage the day-to-day mail room operation, deliveries, and enquiries
  • Be aware of basic procedures, courier suppliers, and all external key contacts
  • Manage mail-related supplies stock and place orders when needed
  • Other tasks and duties as required

Requirements

  • Previous experience working in a high-profile corporate environment
  • Previous reception or hospitality experience would be beneficial
  • Pro-active and hands-on, happy to support other team members
  • Knowledge of Facilities Management processes preferable
  • IT skills, Outlook, Excel, Word
  • Professional, friendly, and welcoming attitude
  • Good attention to detail
  • Ability to show initiative
  • Excellent communication skills
  • Organisational skills and the ability to prioritise a busy workload
  • Customer service background essential


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