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Office Records Coordinator

2 months ago

Edinburgh, Edinburgh, United Kingdom Williams Lea Limited Full time

Job Summary

Williams Lea Limited is seeking a highly organized and detail-oriented Office Records Assistant to join our team. As an Office Records Assistant, you will play a critical role in managing the flow of records and information across departments, ensuring timely processing, tracking, and archiving.

Key Responsibilities

  • Coordinate the flow of records across different departments to ensure timely processing and delivery.
  • Develop, implement, and monitor workflow procedures to optimize efficiency.
  • Maintain accurate and secure records, ensuring they are stored and archived correctly.
  • Collaborate with team leaders to identify workflow bottlenecks and suggest improvements.
  • Ensure compliance with all relevant regulations and company policies regarding records retention and data security.
  • Manage the lifecycle of records from creation to disposal, following retention schedules.
  • Train staff on records management and workflow processes.
  • Utilize records management software and tools to maintain data integrity.
  • Prepare reports on records management activities and present findings to senior management.

Requirements

  • Minimum of 2 years of experience in records management, workflow coordination, or a similar role.
  • Excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
  • Strong communication skills and ability to work collaboratively across departments.
  • Strong problem-solving abilities and attention to detail.
  • Ability to manage multiple priorities and meet deadlines.
  • Excellent understanding of data security and compliance requirements.
  • Strong analytical skills and ability to improve processes.

Benefits

  • 25 days holiday, plus bank holidays (pro-rata for part-time roles)
  • Salary sacrifice schemes, retail vouchers
  • Life Assurance
  • Private Medical Insurance
  • Dental Insurance
  • Health Assessments
  • Cycle-to-work scheme
  • Discounted gym memberships
  • Referral Scheme