Facilities Management Coordinator

1 week ago


Leamington Spa, Warwickshire, United Kingdom Telent Technology Services Ltd Full time
About the Role

We are seeking a highly organised and detail-oriented Facilities Management Coordinator to join our Property Support team. This is an exciting opportunity for someone with strong administrative skills and a passion for property management to contribute to the success of our business divisions.

Job Description
  • Maintain the FMHelpdesk, ensuring seamless end-to-end processes, including reactive and Planned Preventative Management tasks.
  • Support the Facilities Lead in contract compliance and KPI reporting, working closely with our Procurement team.
  • Coordinate with Finance to produce monthly finance reports, tracking outstanding Purchase Orders.
  • Onboard suppliers in collaboration with Regional FMs, Procurement, and Finance as needed.
  • Collate documents to support BSI, Premises, and statutory audits with Regional FMs.
  • Monitor and log accidents and incidents via TelSafe.
  • Assist with key supplier meetings and ensure supplier KPIs are completed at the end of each reporting period.
  • Raise purchase orders and maintain CPA processes.
  • Manage regional FM budgets, including special revenue projects, with the Assigned FM.
  • Maintain Everything Telent (ET) Estates and FM records, such as Aspects and Impacts, Site Risk Assessments, and Emergency Preparedness Plans.
Requirements
  • Minimum 2 years' administrative experience.
  • Excellent telephone manner and interpersonal skills with customer focus.
  • Proficient IT skills, including MS Word, Excel, and PowerPoint.
  • Able to prioritise workload and tasks effectively.
  • Can-do attitude with a proactive approach.
  • Knowledge of relevant legislation and policy around Compliance, H&S, and the Environment.
  • Possess excellent communication skills, including building and maintaining relationships with internal customers/stakeholders.
What We Offer
  • A competitive salary of £35,000 - £45,000 per annum, depending on experience.
  • 34 days' holiday, including public holidays, plus the option to buy or sell five days each year.
  • Company pension scheme.
  • A range of family-friendly policies.
  • Occupational health support and wellbeing Portal.
  • Discounts on Cinema, Restaurants, and Shopping with Telent Reward scheme.


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