Facilities Management Coordinator
1 week ago
We are seeking a highly organised and detail-oriented Facilities Management Coordinator to join our Property Support team. This is an exciting opportunity for someone with strong administrative skills and a passion for property management to contribute to the success of our business divisions.
Job Description- Maintain the FMHelpdesk, ensuring seamless end-to-end processes, including reactive and Planned Preventative Management tasks.
- Support the Facilities Lead in contract compliance and KPI reporting, working closely with our Procurement team.
- Coordinate with Finance to produce monthly finance reports, tracking outstanding Purchase Orders.
- Onboard suppliers in collaboration with Regional FMs, Procurement, and Finance as needed.
- Collate documents to support BSI, Premises, and statutory audits with Regional FMs.
- Monitor and log accidents and incidents via TelSafe.
- Assist with key supplier meetings and ensure supplier KPIs are completed at the end of each reporting period.
- Raise purchase orders and maintain CPA processes.
- Manage regional FM budgets, including special revenue projects, with the Assigned FM.
- Maintain Everything Telent (ET) Estates and FM records, such as Aspects and Impacts, Site Risk Assessments, and Emergency Preparedness Plans.
- Minimum 2 years' administrative experience.
- Excellent telephone manner and interpersonal skills with customer focus.
- Proficient IT skills, including MS Word, Excel, and PowerPoint.
- Able to prioritise workload and tasks effectively.
- Can-do attitude with a proactive approach.
- Knowledge of relevant legislation and policy around Compliance, H&S, and the Environment.
- Possess excellent communication skills, including building and maintaining relationships with internal customers/stakeholders.
- A competitive salary of £35,000 - £45,000 per annum, depending on experience.
- 34 days' holiday, including public holidays, plus the option to buy or sell five days each year.
- Company pension scheme.
- A range of family-friendly policies.
- Occupational health support and wellbeing Portal.
- Discounts on Cinema, Restaurants, and Shopping with Telent Reward scheme.
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