Administrative Support Officer

4 weeks ago


Attleborough, Warwickshire, United Kingdom Ad Warrior Full time

Job Title: Office Manager

Job Summary:

We are seeking a highly organized and efficient Office Manager to join our team at Ad Warrior. The successful candidate will be responsible for providing administrative support to our school, ensuring the smooth operation of our reception area, and communicating effectively with staff, parents, and students.

Key Responsibilities:

  • Act as the first point of contact for visitors and resolve general enquiries from staff and students;
  • Undertake all paperwork relating to pupil administration, including paperwork relating to new or leaving pupils, updating Pupil Asset, and organizing school trips as required;
  • Assist the Headteacher with the enrolling process for new pupils, including all administration for this;
  • Liaise with external providers, set up and market clubs and trips, including any necessary administration and invoicing;
  • Update the school website as and when required;
  • Ensure all visitors sign in and wear an ID badge;
  • Offer refreshments to visitors when appropriate and ensure stocks are replenished;
  • Sort incoming mail and frank outgoing mail, receive parcels and packages;
  • Keep the reception area neat and tidy, ensure brochures and magazines are up to date and stocked;

Requirements:

  • Good communication skills in person and in writing to respond to staff, parents, and students;
  • Flexibility in managing and planning and executing daily, weekly, and monthly workloads in a busy reception;
  • Maintain confidentiality and committed to providing the best possible service to the staff, governors, students, and parents;
  • Familiar with the use of Information and Communications Technology;
  • Sound track record of successful administrative experience;
  • Hold a GCSE or equivalent level, including at least a Grade 4 (previously Grade C) in English and Mathematics;
  • Hold a Level 2 or above in Business Administration (desirable).

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