Senior Office Coordinator
1 week ago
Job Overview:
We are seeking a talented and experienced Senior Office Coordinator to join our team at Tate Cambridge. As an Executive Support Officer, you will play a crucial role in ensuring the smooth operation of our COO and CPO's offices, handling sensitive information, and managing multiple priorities.
Responsibilities:
- Manage the calendars for the COO and CPO, scheduling meetings and appointments efficiently.
- Handle and prioritise correspondence on behalf of the COO and CPO, drafting responses where necessary.
- Act as the primary point of contact for both the COO and CPO, handling queries professionally and directing them as required.
- Prepare confidential documents, reports, and presentations.
- Remind the COO and CPO of key deadlines and important tasks.
- Organise meetings, including setting agendas, preparing meeting materials, and coordinating logistics.
- Attend and minute meetings as required, capturing actions accurately and following up.
- Coordinate regular and ad-hoc meetings for leadership teams.
- Provide general administrative support to both the COO and CPO, including record-keeping and document management.
- Administer trust insurance policies.
- Manage confidential and sensitive information related to operational and HR matters.
- Assist with projects led by the COO and CPO.
Requirements:
- Proven experience providing PA support at a senior level.
- GCSEs in English and Maths (Grades A-C) or equivalent.
- Familiarity with working in a fast-paced environment.
- Desirable experience in a school, charity, or similarly regulated environment.
Salary: £30,000 + excellent benefits.
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