Administrative Support Officer

4 weeks ago


Kent, United Kingdom United Living Group Full time

Job Summary

We are seeking an experienced Administrative Support Officer to join our team at United Living Group. The successful candidate will provide day-to-day administration support to our regional teams, ensuring the smooth operation of our business.

Key Responsibilities

  • Ensure compliance with United Living HSE&Q standards, operating processes, company policies, and legislative requirements.
  • Provide a comprehensive administration service to all projects, offices, and departments as required.
  • Create and maintain office systems, including site files, health and safety files, and associated documentation.
  • Manage the survey function on EasyBOP, highlighting potential issues in good time.
  • Produce weekly summary reports on current project status, highlighting potential issues.
  • Communicate with residents by letter or telephone to make appointments and obtain waivers.
  • Liaise with clients to resolve problems and issues at the earliest opportunity.
  • Filing, scanning, and uploading of documents during the pre-works, works in progress, and handover periods.
  • Compile and produce project-specific Health and Safety Files and O&M manuals.
  • Keep up-to-date property notes on EasyBOP to ensure the latest information is available to the project team.
  • Assist in the production of site literature.
  • Provide support to members of the Division as required.
  • Maintain the Divisional Archiving system in accordance with company procedures.

Requirements

  • Proficient IT skills, particularly Microsoft Office, Excel, PowerPoint, and Outlook.
  • Well-organized with good time management skills.
  • Strong written and oral communication skills.
  • Previous experience in a similar administration role.

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