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Facilities Manager

2 months ago

London Greater, United Kingdom Ada. National College for Digital Skills Full time
About the Role

We are seeking a highly skilled and experienced Facilities Manager to join our team at Ada. National College for Digital Skills. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our London Victoria campus, ensuring that it is safe, secure, and well-maintained.

Key Responsibilities
  • Facilities Management
    • Manage the opening and closing of the College for normal hours of operation
    • Arrange for the opening and closing of the building and necessary services for out-of-hours events or venue hire
    • Liaise with the wider premises team for cover arrangements for these out-of-hours events
    • Be the principal registered Key Holder, attend call-outs, and take appropriate action
    • Work with the Head of Premises and wider premises team to put in place cost-effective facilities management and cleaning contracts
    • Coordinate and implement routine inspections, repairs, redecoration/refurbishments of the College building, equipment, and external environment
    • Investigate and report site issues promptly, providing possible solutions, obtaining quotes, and initiating repair/maintenance
    • Manage and supervise any building contractors undertaking work on the College's premises
    • Ensure that any issues with contractors are promptly followed up
    • Work with contractors to operate and maintain the building's systems to an effective standard
    • Carry out minor repairs and practical jobs within your expertise
    • Plan and manage all room preparation requests for College events
    • Establish and implement a key identification and management system for access to all College areas
    • Maintain inventories of College equipment (excluding IT equipment)
  • Security and Health and Safety
    • Support the annual health and safety audit and ensure that routine health and safety checks are carried out and results recorded
    • Ensure that health and safety regulations are complied with, including all necessary H&S signage, regularly reviewing the College's procedures and ensuring they are compliant
    • Implement Health & Safety Policy at all times, review, and assess at regular intervals or as the situation or legislation changes
    • Responsible for site security from the start to the end of the College day, including daily inspection of the site, monitoring CCTV activity, and retrieving data when required
    • Ensure that appropriate areas are gritted or salted during adverse weather conditions and provide safe access to the College in the event of snow, ice, or flooding
    • Be the College representative for the Police Liaison Officer
  • Other General Duties
    • Work closely with the Facilities Manager in our Manchester campus and wider Premises colleagues to ensure processes and procedures remain aligned across both sites
    • Remain contactable while on duty
    • Monitor energy use, water consumption, and waste and suggest improvements to support our sustainability agenda
    • Ensure that prior to going on leave, a full handover of keys and duties is given to the nominated cover person and handover upon return from leave
    • Maintain manual and computerised logs of work undertaken, records, and information as necessary
    Requirements
    • Hold recognised training/qualifications associated with facilities management or be willing to work towards facilities management qualifications
    • Have at least two years relevant experience
    • The ability to understand and apply regulations such as health & safety, manual handling, COSHE, Legionella, etc.
    • The ability to operate and understand electrical/mechanical systems
    • Risk assessment experience/qualification
    • Ability to perform the physical tasks required by the post, including lifting, carrying, and pushing various equipment
    • Ability to manage third-party contractors professionally and get the best out of them
    • Good written and verbal communication skills in English with a wide range of people from students to senior College staff and visitors
    • Proficient in Google Workspace/MS Office
    • A team player