Experienced Office Administrator

2 days ago


StratforduponAvon, Warwickshire, United Kingdom Ampa - Legal & Professional Services Full time
Job Description

About the Role

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Ampa - Legal & Professional Services. As an Office Administrator, you will play a vital role in ensuring the smooth operation of our office, providing exceptional support to our clients and colleagues.

Key Responsibilities

  • Meet and greet visitors, creating a positive first impression
  • Manage visitor flow, ensuring all requirements are met
  • Liaise with the building reception team as needed
  • Maintain the presentation of meeting rooms, reception area, and collaboration spaces
  • Assist with equipment and furniture moves, as required
  • Organize and serve catering and refreshments to clients
  • Ensure refreshment areas are well-stocked, clean, and tidy
  • Perform daily and weekly tasks to maintain coffee machines and meeting rooms
  • Stock meeting rooms and office resource areas with necessary supplies
  • Set up equipment in meeting rooms, including technical requirements
  • Organize IT support for meetings and events
  • Answer phone calls promptly and manage meeting room and car park bookings
  • Liaise with clients regarding bookings and requirements
  • Report equipment and furniture issues to the relevant teams
  • Support environmental initiatives and maintain recycling areas
  • Ensure good housekeeping and maintain a tidy office
  • Identify and report H&S, cleaning, or maintenance issues
  • Assist with event delivery, both internal and external
  • Perform copying, printing, and scanning tasks, ensuring accuracy and quality
  • Transfer data to and from removable media, cloud solutions, and document management systems
  • Send outgoing mail and inter-office mail, ensuring timely collection
  • Distribute incoming and inter-office mail, logging and signing for items
  • Make hand deliveries and collections as requested
  • Retrieve and send files to and from offsite storage, conducting office file audits
  • Arrange couriers and special deliveries, recording details for charging and auditing purposes
  • Coordinate large-volume printing, scanning, and document finishing tasks
  • Prepare for new starters and leavers, including lockers, keys, and access
  • Ensure office information is up-to-date and accurate
  • Assist with supervision of external contractors and building management team
  • Support facilities-related activities, including fire warden and first aid duties
  • Perform other duties as required, commensurate with the role

Requirements

  • Experience in an Admin role or Retail
  • Flexibility with working hours, essential for meeting business needs
  • Excellent IT skills, with proficiency in Microsoft Office and other supporting systems
  • Ability to work under pressure, meeting deadlines while remaining calm and professional
  • Exceptional organizational skills
  • Effective communication and relationship-building skills
  • Attitude of continuous improvement, with a willingness to learn and adapt
  • Good attention to detail

About Us

Ampa - Legal & Professional Services is a vibrant, forward-thinking company that values exceptional client experiences. We offer a competitive salary, great benefits, and a culture of trust, empowerment, and autonomy. Our team is passionate about delivering market-leading expertise to our clients, and we're committed to supporting your career development.

Benefits and Agile Working

We embrace agile working, offering a blended approach to where and how we work. We value flexibility and are keen to be adaptable, recognizing that people have different needs and preferences. Our hubs are located in various cities, including Birmingham, Bristol, Edinburgh, Leicester, London, Milton Keynes, Nottingham, Solihull, Stratford-upon-Avon, Lincoln, and Sheffield. This role will be based in our Stratford-upon-Avon office.



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