HR Administrative Assistant
4 weeks ago
About the Role
The People Team Associate is a key member of our team, responsible for ensuring the accuracy and efficiency of our people processes. This role requires someone who is proactive, detail-oriented, and driven to make a positive impact. You will be the go-to person for managing key People Administrative tasks while also contributing to process enhancements that align with our mission-driven approach. Additionally, we are committed to supporting your professional development by offering you the opportunity to undertake your CIPD level 3.
Key Responsibilities
- Manage colleague records, ensuring all documents are accurately scanned, saved in relevant folders, and maintained in compliance with company policies and legal requirements.
- Keep colleague files and HR systems up to date, including eligibility to work documents, personal data, and other essential records, ensuring full compliance with company standards and legal regulations.
- Manage and monitor the colleague exit process, ensuring all necessary steps are completed efficiently and sensitively.
- Collate and process contractual data, liaising with relevant teams to ensure accuracy and timely execution.
- Administer the Employee of the Month program by collating nominations, preparing certificates, and coordinating supporting documentation.
- Handle incoming reference requests and process DBS and credit checks with attention to detail and confidentiality.
- Oversee the handling of incoming and outgoing post, ensuring all correspondence is processed promptly and accurately.
- Gather and prepare relevant company reports as requested by the People Team, contributing to data-driven decision-making.
- Provide guidance and support to colleagues on system processes, serving as the first point of contact for system-related queries.
- Assist with administrative activities related to ad hoc HR projects, including TUPE, always looking for ways to improve efficiency and effectiveness.
- Conduct regular compliance checks to ensure adherence to National Minimum Wage regulations, Working Time Regulations, and other relevant laws and regulations.
What's in it for you?
- Performance-Based Bonus Scheme
- Employee Life Assurance
- EG Cares Benefits - exclusive discounts across 900 retailers
- Smart Health – 24/7 online GP access, health checks, and health and wellbeing support
- Employee Assistance Programme – access to our Wellbeing Centre which offers emotional and practical support, including free financial advice
- Compassionate leave
- Waterside Café - freshly prepared meals at affordable prices
- Free Secure Car Parking
- Dress Down Fridays
- Flexi-Time
- Prayer and Ablution Facilities
- Shower Facilities
- Sit / Stand Desk Facilities
- Work Anniversary Rewards
- Free Eye Test
Candidate Requirements
- Strong organisational skills with exceptional attention to detail
- Ability to manage multiple tasks and prioritise effectively in a fast-paced environment
- Excellent communication skills, both written and verbal
- Proactive problem solver with a drive for continuous improvement
- Experience with HR systems and processes is preferred but not essential; a willingness to learn and adapt is essential
- High level of integrity and confidentiality
We are committed to supporting your professional development and offer a range of benefits to support your wellbeing and career growth. If you are a proactive and detail-oriented individual with a passion for HR, we would love to hear from you.
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