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HR Administrative Assistant

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Aberdeen, Aberdeen City, United Kingdom Manx Telecom Group Full time
HR Administrator Job Description

Acteon is seeking a diligent and efficient HR Administrator to join their team on a full-time, 6-month fixed-term contract basis. The role is based at the Bridge of Don, Aberdeen office, and the HR Administrator will report to the HR Advisor.

Key Responsibilities:
  1. Onboarding and offboarding processes, including offer letters, employment contracts, and pre-employment screening requirements.
  2. Administration of benefit schemes and maintenance, ensuring accurate data is recorded in APP for all employees.
  3. Delivering employee inductions and ensuring a seamless onboarding experience.
  4. Amending terms and conditions as required.
  5. Leaver administration, including updating personnel files and communicating changes to relevant parties.
  6. Monitoring visa expiration dates and advising in a timely manner.
  7. Drafting letters and reports as required to support the regional HR team.
  8. Assisting with annual HR activities, including salary reviews, bonus schemes, and renewal exercises.
  9. Supporting the roll-out of group HR policies and initiatives.
  10. Ensuring up-to-date job descriptions are in place for all roles.
  11. Working with the HR team to maintain a consistent approach and ensure audit readiness.
  12. Assisting with monthly pay flow files and payroll processing.
  13. Providing HR administrative support in confidential meetings, including investigations, disciplinaries, and performance discussions.
Requirements:
  1. 2+ years' experience in a similar role.
  2. Experience working in a fast-paced business environment.
  3. HR systems experience is desirable.
  4. Higher Grades/A-Level or equivalent, including English.
  5. A willingness to pursue a formal HR qualification in the future.
  6. Able to maintain confidentiality and adhere to employment law and working practices.
  7. Able to adapt and manage conflicting priorities.
  8. Excellent attention to detail and ability to prioritize a busy workload.
  9. Strong IT and MS Office skills.
  10. Strong communication and interpersonal skills.
  11. A full UK driving license.