Administrative Support Specialist

6 days ago


Worthing, West Sussex, United Kingdom CV-Library Full time
Job Title: Administration / Invoicing Clerk

Supporting Young Adults with Disabilities Live, Learn and Work in the local Community

Job Overview:

We are seeking a reliable and experienced administrator/invoicing clerk to play a key role in the daily running of our charity. The successful applicant will possess skills and qualifications relating to computing, bookkeeping, competencies in using accounting software, time management, organisation, communication, basic numeracy and e-filing.

Key Responsibilities:

  1. Creating and sending invoices using FreeAgent accounting software
  2. Resolve any issues relating to invoice discrepancies
  3. Tracking payments and follow up any late payments
  4. Matching payments to invoices
  5. Taking notes at meetings and issue minutes
  6. Updating policies and internal forms
  7. Entering contact information into software system
  8. Managing WhatsApp parent/carers group
  9. Raising bills for payment from suppliers and contractors
  10. Contacting suppliers if necessary on invoice discrepancies
  11. Pulling data from FreeAgent and collating data for bespoke reports for ring fenced funding projects

Requirements:

The applicant will also need to demonstrate an understanding of GDPR requirements and be prepared to complete an Enhanced DBS Disclosure (paid for by TOC). The applicant should also be empathetic to people with learning disabilities.

Working Arrangements:

You will work closely with and receive support from the two operational leaders on a regular basis.



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