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Human Resources Coordinator

2 months ago

Leicester, Leicester, United Kingdom Copeland Full time

About the Role:


We are seeking an exceptional HR Assistant/Administrator to join our team at Copeland, where you will play a pivotal role in enhancing our HR functions and driving a positive employee experience.


As a key member of our HR team, you will be responsible for maintaining precise employee records, supporting onboarding processes, and ensuring seamless HR operations based in our Leicester office twice a week and days working from home.


Your Key Responsibilities Will Be:



  • Employee Records Management: Maintain and update accurate employee records on our Oracle HR platform, onboarding new hires, leavers, contract modifications (addendum's), background checks, onboarding activities and other employee life cycle data.
  • Onboarding Excellence: Facilitate a smooth onboarding experience by preparing offer letters, contracts, and right-to-work documentation, ensuring new employees feel welcomed and informed.
  • Support for Line Managers: Collaborate with Line Managers on HR tasks such as absence management, ensuring accurate tracking and reporting of employee absences within Oracle (HCM)
  • Administrative Support: Provide essential administrative assistance, including handling post, scanning documents, managing emails efficiently and ad hoc administrative tasks.
  • Reporting: Prepare insightful regular reports for HR, Payroll, Finance and other business units. There will be some ad hoc reporting that may be requested to support HRBP's and line managers.
  • First Point of Contact: Serve as the go-to resource for routine HR inquiries, supporting with complex issues, and replying to emails within SLA's.
  • Project Assistance: Collaborate with HR Business Partners on key projects, including annual bonuses and pay reviews, providing administrative support and insights, supporting with addendum's and any ad hoc project admin support.
  • Payroll Administration: Assist with payroll-related tasks, including data entry into payroll logs and troubleshooting payroll issues, ensuring timely and accurate processing and supporting employees with any pay related questions.
  • Process Improvement: Actively participate in initiatives to enhance HR processes, contributing to a culture of continuous improvement.
  • Audit Support: Aid in internal and external audits, ensuring compliance and accuracy in HR practices.

About You:


If you possess strong organisational skills, with the ability to manage varying priorities, then we would like to hear from you.


The Ideal Candidate Will Possess:



  • Strong administrative skills with a keen attention to detail.
  • Exceptional written and verbal communication abilities.
  • Proficient in MS Office, especially Excel, with a knack for data management.
  • Ability to work autonomously while effectively managing multiple priorities.

What We Offer:


Depending on location, our flexible work from home policy allows you to make the best of your time, combining quiet home office days with collaborative experiences in the office so that you can personalize your work-life mix.


Our global volunteer employee resource groups empower you to connect with peers that share the same interest, promote diversity and inclusion and positively contribute to communities around us.


Salary: £25,000 - £30,000 per annum, dependent on location and experience.