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Operations Assistant
2 months ago
Job Summary:
We are seeking a highly organized and detail-oriented Team Coordinator to join our team at Lambert Smith Hampton. As a key member of our administration team, you will provide exceptional support to our valuation team and local office, ensuring the smooth operation of our business.
Main Responsibilities:
- Format reports and documents in line with our company specifications, developing template formats as needed.
- Adhere to our mandatory procedures and ensure compliance with Division requirements.
- Produce high-quality correspondence, documents, and presentations within agreed deadlines.
- Establish and maintain effective systems for filing, information retrieval, and document reproduction.
- Maintain and update our in-house database systems.
- Act as the first point of contact for all departmental enquiries, liaising with surveyors to resolve issues.
- Proactively manage the processing of invoices and credit notes, ensuring accurate fee allocations and job closure.
- Assist with mandatory audits and process expenses as required.
- Coordinate diaries and travel arrangements across the team.
- Assist in organizing departmental or divisional events.
Key Qualifications and Experience:
- Ability to build and maintain strong relationships with internal and external stakeholders.
- Flexibility to work outside normal hours to ensure office coverage.
- Excellent teamwork and communication skills, with a focus on delivering high-quality results.
- Advanced proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
- Ability to type accurately and efficiently.
- Confidence in managing work priorities and meeting deadlines.
- Knowledge of Anti Money Laundering legislation and company policies.
