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Document Management Specialist

2 months ago

Edinburgh, Edinburgh, United Kingdom Bilfinger Full time
About the Role

We are seeking a highly organized and detail-oriented Project Document Controller to join our team at Bilfinger UK Limited. As a key member of our Engineering and Consultancy department, you will play a crucial role in ensuring the smooth management of project documents and information.

Key Responsibilities
  • Manage and control the project document register, systems, and processes, closely supporting the Engineering Project Manager in managing change to the register.
  • Oversee the flow of documents and information on projects, including Bilfinger deliverables, technical queries, vendor/third-party documents, client documents, and commercial documents and communications.
  • Provide accurate and up-to-date status of information/document flow whenever requested.
  • Proactively advise on the next review/approval phase of documents.
  • Ensure project team members have accurate and up-to-date information.
  • Enable other project members to focus on their respective roles.
  • Support design, specification, and procurement activities on National Gas Transition Projects.
  • Work on projects ranging from Concept Design to EPC projects for various sectors, including Oil & Gas, Nuclear, Energy, Utilities, Chemicals, Pharma, and Food.
  • Provide a valuable link between Engineering and other departments on EPC projects.
  • Report to the Engineering Project Manager or EPC Project Manager on the project, depending on the nature of the project.
Requirements
  • Previous experience as a Project Document Controller in an Engineering/EPCM/EPC company, preferably in one of the mentioned sectors.
  • Familiarity with project workflows in Engineering and EPC/EPCM projects and experience in configuring and managing document flow throughout the project lifecycle.
  • Exceptional administration and organization skills for document storage and upkeep of document registers.
  • Proactive and assertive in chasing and expediting documents.
  • Excellent interpersonal skills and ability to communicate with people at all levels.
  • Good knowledge of MS Excel.
  • Attention to detail for checking documents before issuing.
  • Experience expediting vendor documents is an advantage.