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Program Development Lead

2 months ago

London, Greater London, United Kingdom Search for Common Ground Full time
Job Summary

We are seeking a highly skilled and experienced Program Implementation Manager to join our team at Search for Common Ground. The successful candidate will be responsible for overseeing the implementation of our programs and projects in our country offices, ensuring that they are delivered in accordance with our and donor policies and procedures.

Key Responsibilities
  • Provide strategic oversight for project implementation, ensuring that all activities are aligned with our organizational goals and objectives.
  • Manage the full life-cycle of projects, from start-up to close-out, including designing work plans, implementing activities, reporting, financial management, and staffing management.
  • Collaborate with other departments, including Finance, Institutional Learning, Programs, Global Affairs and Partnerships, Human Resources, and Information Technology, to ensure seamless project delivery.
  • Develop and maintain relationships with vendors, donors, local partners, and cross-team collaborators, ensuring that all stakeholders are informed and engaged throughout the project lifecycle.
  • Work closely with program officers to ensure full coordination on program activities, including designing project activities, objectives, and structures, leading and/or delivering project activities, and coordinating with trainers in the design and delivery of project activities.
  • Coordinate program-related activities and implementation plans with the MENA office team, ensuring that all projects are delivered on time, within budget, and to the required quality standards.
Key Performance Indicators
  • Improve, finalize, and monitor cost-work plans and spend-out plans, ensuring that all projects are delivered within budget.
  • Design project activities, objectives, and structures, ensuring that all projects are aligned with our organizational goals and objectives.
  • Lead and/or deliver project activities, ensuring that all projects are delivered on time and to the required quality standards.
  • Coordinate with trainers in the design and delivery of project activities, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Review and finalize project documents, including presentations, agendas, and reports, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Finalize donor reports, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Review and finalize monthly and activity reports, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Ensure donor compliance, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Lead capacity-building sessions to streamline rules and regulations, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Finalize the procurement plan, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Coordinate with project vendors, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Ensure project financial health, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Lead regular Budget versus Actual (BvA) meetings, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Ensure the BvA is right, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Ensure budget revisions are done as needed, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Provide technical review of partner documents, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Lead communication with partner management, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Provide oversight to partner work plan and key deliverables, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Lead in partner capacity assessment/plan and partner selection, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Interface with staff across all departments on a regular basis, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Coordinate with the Country Director (CD) in the development of project staffing plan, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Provide guidance for compilation of interview materials, and assessments for recruitment of open positions, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Long-list and short-list candidates, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Manage staff members accordingly, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Maintain regular communication with donors, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Meet with local authorities as needed, facilitating approvals, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Facilitate meetings with partner leadership, and conduct regular meetings, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Coordinate with Design, Monitoring & Evaluation (DM&E), Grants Management System (GMS), and Country Manager (CM) in the organization of reflection sessions, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Note and record lessons learned via donor reports, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Ensure reviews and reflection sessions lead to adaptive work plan, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Make sure that approved Search methodologies are utilized, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Coordinate with the Global Affairs & Partnerships Program Development team, as needed, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Support in attending fundraising and networking meetings, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Support in the identification and decision of opportunities (go/no-go), ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Provide inputs to strategy development and planning related to technical area of work, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Provide technical review of strategy and Objectives and Key Results (OKRs), ensuring that all projects are delivered in accordance with our and donor policies and procedures.
  • Infuse organizational Values into all work, ensuring that all projects are delivered in accordance with our and donor policies and procedures.
Competency Behavior Indicators (Knowledge, Skills, and Abilities)
  • Manages overall strategy and vision, providing functional and program/project management.
  • Anticipates and plans for needs and takes action accordingly, providing guidance to direct reports or matrixed team members.
  • Develops and maintains collaborative relationships with vendors, organizations, professional associations, partners, funders, and Search's network of experts critical to the area of purview.
  • Modifies a planned course of action in response to new information or new circumstances.
  • Responds to changing circumstances and expectations readily.
  • Articulates Search/function program/project goals and objectives within and external to Search, developing program objectives that reflect broader Search strategies and approaches.
  • Provides input for standards across functions globally within Shared Services teams and with a view from a multicultural perspective that reflects consideration of other cultures, other viewpoints, and other ways of doing things.
  • Overcomes obstacles using ethical practices, formulating and evaluating morally and ethically justified solutions.
  • Assesses risks and opportunities to lead decision makers to a favorable outcome.
  • Checks the accuracy of one's own and others' work and sets up systematic checks and balances to support content and data integrity.
  • Has knowledge of project management tools including technology as resources for efficiency and reduction of stress.
  • Works with employees to set and communicate performance standards that are specific and measurable.
  • Anticipates the consequences of situations and plans accordingly.
  • Analyzes the costs, benefits, risks, and chances for success in making a decision.
  • Provides coaching and mentoring to staff.
Type and Nature of Contacts
  • Routinely coordinates with colleagues and consultants on-site and in the field and resolves problem situations with tact.
  • Represents, as assigned, selected programs or projects and other organizations, including donors, vendors, and international and local partners.
  • Interacts with the country office and regional staff.
Education and Experience
  • Typically BS/BA with minimum 9 years' experience.
Working Conditions and Physical Requirements
  • Usual office environment conditions; ability to travel locally at least 60%.
Supervisory and Budget Responsibility
  • Typically manages one or more direct reports and/or consultants and/or manages one functional area.