Administrative Coordinator

3 weeks ago


LeighonSea, United Kingdom One to One personnel Limited Full time
Senior Administrator Job Description

This is a dynamic role within One to One personnel Limited that requires a highly organized and efficient Senior Administrator. The successful candidate will be responsible for ensuring the smooth operation of the team, office systems, and procedures.

Main Responsibilities:
  • Provide administrative support to the Manager and team members.
  • Maintain confidentiality and comply with data protection regulations.
  • Respond to telephone and visitor enquiries professionally and effectively.
  • Manage applications from prospective contacts through to approval at Panel.
  • Ensure accurate filing and record-keeping practices.
  • Perform typing tasks as requested within agreed timescales.
  • Take minutes of meetings, including team meetings, and disseminate records promptly.
  • Input data into electronic systems.
  • Coordinate stock ordering and invoice processing.
  • Liaise with external agencies and contractors to arrange bookings and services.
  • Oversee reference checks, DBS, and other agency-related processes.
  • Communicate with independent form assessors to ensure timely completion of assessments.
  • Support the team with marketing efforts, responding to calls, and sending out information packs.
  • Administer the Agency training programme, uploading relevant information to the IT system.
  • Pursue ongoing training and professional development opportunities.

Key Skills and Qualifications:

  • Strong literacy and numeracy skills.
  • Excellent typing, telephone, and organizational abilities.
  • Demonstrated attention to detail and ability to work under pressure.
  • Previous experience with regulatory inspections.
  • Meticulous and thorough approach to work.
  • Organized and able to prioritize tasks effectively.
  • Able to work collaboratively as part of a team.
  • Proactive and willing to take initiative.
  • Strong recording and record-keeping skills.

Package Details:

  • Salary: £25,000 - £30,550 (dependent on experience).
  • Working hours: 9:00am – 5:00pm (1 hour for lunch).
  • Holidays: 25 days + bank holidays.
  • Location: Southend Based.
  • Parking provided by the company.
  • Company pension scheme available.


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