Administrative Support Professional

1 day ago


LeighonSea, United Kingdom One to One personnel Limited Full time
Job Summary

The role of Senior Administrator involves providing administrative support to the Manager and team, ensuring the effective and efficient running of the Team, office systems and procedures.

Main Duties and Responsibilities
  • To provide administrative support to the Manager and team.
  • To respect confidentiality and to comply with your duty of confidentiality to the company. Ensure all information is stored safely and securely.
  • To respond to all telephone or visitor enquiries respectfully and communicate effectively and appropriately.
  • To effectively respond and record applications from prospective telephone contact through to approval at Panel.
  • Ensure filing is completed and files are maintained appropriately, including archives.
  • Undertaking typing as requested within timescales.
  • Ability to take minutes of meetings including team meetings, providing accurate typed records and disseminating records within agreed timescales.
  • Input data on electronic systems.
  • Undertaking the ordering of stock and processing of invoices.
  • Responsibility for liaison with outside agencies and contractors to book venues, arrange catering and book training places etc.
  • The co-ordination of requests for reference checks, DBS etc, monitoring returns and recording receipt on the Agency's system.
  • Communication with independent Form assessors regarding checks and queries to ensure the timely and efficient completion of assessments.
  • To support the team with marketing, responding to calls, taking applicant details, sending out letters and information packs and possibly assist the team at outside events.
  • To administrate the coordination of the Agency training programme, upload all information to the Agency IT system including training offered, date, attendees, carers training log etc.
  • To undertake training as opportunities arise relevant to the post.
  • Undertake any other duties required by the Registered Manager or Company Directors.

Requirements

  • Up to date Enhanced DBS and registration to DBS Updating Services.

Packages

  • Estimated Salary: £25,000 - £30,550 per annum.
  • 9:00am – 5:00pm (1 hour for lunch).
  • 25 days holiday + bank holidays.
  • Southend Based.
  • Parking paid for by the company.
  • Company pension scheme.


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