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Personal Assistant to Directorate Managers

2 months ago

Worcester, Worcestershire, United Kingdom NHS Full time
Job Title: Personal Assistant to Directorate Managers

We are seeking a highly skilled and experienced Personal Assistant to provide administrative support to our Directorate Managers within the Surgical Division.

About the Role

This is an exciting opportunity to join our team and contribute to the delivery of safe and effective clinical services. As a Personal Assistant, you will be responsible for providing a comprehensive and confidential administration service, including diary and communications management, electronic filing systems, and dealing with enquiries.

Key Responsibilities
  • Provide a high-quality, confidential administration service to Directorate Managers
  • Manage diaries and communications, including email and telephone correspondence
  • Develop and maintain electronic filing systems
  • Deal with enquiries from internal and external stakeholders
  • Ensure accurate and timely communication of messages to Directorate Managers
  • Manage annual leave, sickness, and study leave records
  • Procure physical assets and supplies for the Directorates
Requirements
  • GCSE Grade C/4 or above in Mathematics and English Language or equivalent
  • NVQ level 3 or equivalent or equivalent level of proven experience
  • Secretarial training and qualifications
  • Evidence of continuous professional development
  • Ability to work with multiple databases and management systems
Personal Qualities
  • Tactful and diplomatic
  • Flexible and adaptable
  • Excellent professional telephone manner

We are committed to providing a supportive and inclusive work environment. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.