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Executive Assistant
2 months ago
About Our Company:
Get Staffed Online Recruitment Limited is a dynamic and forward-thinking recruitment agency based in London. Our practice covers various aspects of commercial and private client recruitment, and we pride ourselves on providing proactive, personal recruitment services to our clients. Our aim is to help our clients navigate key milestones in their business and personal lives. We are currently looking to recruit a highly motivated and organised Executive Assistant to support our Managing Director in all aspects of managing and organising our practice.
Job Description:
Key Responsibilities:
- Protecting MD's Time: Enable the MD to focus on high-value strategic activities by handling and executing the remaining administrative and organisational tasks.
- Systems Management: Lead the development and implementation of new systems or improvements to existing ones, ensuring alignment with the firm's vision, mission, and values. These systems cover the key pillars or foundation of the practice, namely: 1. Business Development and Marketing; 2. Delivery of Recruitment Services. 3. Finance and Compliance; 4. Team Engagement and Recruitment.
- Project Support: Research, analyse, and summarise information and data for the MD's projects, initiatives, and strategic objectives, producing clear and concise reports and recommendations, and then executing them.
- Accountability: Hold HODs, Directors, and other staff accountable for their responsibilities as per the Accountability Chart and their Position Statements.
- Meeting Coordination: Coordinate and prepare agendas, materials, and minutes for meetings, presentations, and events involving the MD, Directors, HODs, and other staff. Prepare action points and follow up.
- MD Management: Manage the MD's calendars, travel arrangements, expenses, correspondence, and personal matters as requested.
- Client Matters: Assisting with certain client-related matters (e.g. emails, correspondence, preparing documents and files, etc).
Key Requirements:
- Proven Ability: Demonstrated experience in organising and successfully concluding projects and implementing systems.
- Self-Starter: Ability to work independently as well as collaboratively and cooperatively with others, take initiative and manage time effectively.
- Strong Organisational Skills: Excellent multitasking abilities with attention to detail.
- Communication Skills: Strong written and verbal communication skills, with the ability to communicate effectively and diplomatically with diverse audiences.
- Professionalism: A high level of professionalism and confidentiality, with a positive attitude, and a high degree of initiative and accountability.
- IT Proficiency: Competent in using MS Office applications and other relevant software.
