Executive Secretary

Job Summary

We are seeking an experienced and skilled Executive Secretary to join our team at London North West Healthcare NHS Trust. As a key member of our administrative team, you will provide high-level administrative support to our senior staff, ensuring the smooth operation of our department.

Main Responsibilities

• Provide administrative support to senior staff, including diary management, correspondence, and report preparation.
• Develop and maintain systems and processes to ensure efficient office management.
• Take minutes at meetings and ensure accurate records are kept.
• Assist in the development and administration of projects, including budget management and resource allocation.
• Provide IT support, including setting up and using databases, and audio typing.
• Work with NHS stakeholders to ensure effective communication and collaboration.

Requirements

• Minimum of 3 years' experience as a senior-level Secretary/PA in a large complex organisation.
• High level of IT skills, including MS Office (Excel, PowerPoint, Word) and Outlook.
• Experience in dealing with confidential and sensitive matters, both patient and staff related.
• Excellent administration and organisation skills, particularly diary management.
• Good time management and leadership skills.

Desirable Criteria

• Able to set up and use databases.
• Audio typing.
• Experience of working with NHS stakeholders.
• Budget management.
• Experience in Cerner.