Executive Secretary

2 months ago

Harrow, United Kingdom London North West Healthcare NHS Trust Full time

Job Summary

We are seeking an experienced and skilled Executive Secretary to join our team at London North West Healthcare NHS Trust. As a key member of our administrative team, you will provide high-level administrative support to our senior staff, ensuring the smooth operation of our department.

Main Responsibilities

  • Provide administrative support to senior staff, including diary management, correspondence, and report preparation.
  • Develop and maintain systems and processes to ensure efficient office management.
  • Take minutes at meetings and ensure accurate records are kept.
  • Assist in the development and administration of projects, including budget management and resource allocation.
  • Provide IT support, including setting up and using databases, and audio typing.
  • Work with NHS stakeholders to ensure effective communication and collaboration.

Requirements

  • Minimum of 3 years' experience as a senior-level Secretary/PA in a large complex organisation.
  • High level of IT skills, including MS Office (Excel, PowerPoint, Word) and Outlook.
  • Experience in dealing with confidential and sensitive matters, both patient and staff related.
  • Excellent administration and organisation skills, particularly diary management.
  • Good time management and leadership skills.

Desirable Criteria

  • Able to set up and use databases.
  • Audio typing.
  • Experience of working with NHS stakeholders.
  • Budget management.
  • Experience in Cerner.

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