Assistant Secretary and Administrative Assistant

2 weeks ago


London, Greater London, United Kingdom CV-Library Full time

About the Opportunity:

We are seeking an experienced Assistant Secretary and Administrative Assistant to join our team in London. The successful candidate will provide administrative and secretarial support to the PA to the Chair and Chief Executive, as well as other senior management staff.

The ideal candidate will have excellent communication skills, be able to work independently, and have a high level of organisation. They will also have experience with Microsoft 365 and be able to conduct research and present findings concisely.

Salary and Benefits:

The salary for this role is £27,200 per annum (pro rata for 4 days a week), plus benefits.

Key Responsibilities:

  1. Assist with diary management, including arranging external meetings and internal events.
  2. Provide administrative support for ASA Council meetings, including collating agenda papers and liaising with IT and facilities.
  3. Organise travel arrangements for senior management staff, including booking flights and hotels.
  4. Prepare expense claims for the Finance Department and process Council member expenses.
  5. Conduct research and maintain accurate records, including CRM contacts.

Requirements:

  • An efficient and flexible organiser with good attention to detail.
  • Excellent communication skills and ability to liaise with senior management and external stakeholders.
  • Experience with Microsoft 365 and good knowledge of Teams and OneDrive.
  • Ability to conduct extensive research and present findings concisely.
  • Sound IT skills and experience with record keeping.

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