Academic Office Coordinator

5 days ago

Reading, Reading, United Kingdom Xerimis Full time
Job Summary:

Xerimis is seeking a highly organized and detail-oriented Office Manager to support the smooth operation of our facilities. The successful candidate will be responsible for managing day-to-day activities, ensuring compliance with regulatory requirements, and providing exceptional support to our Operations and Quality teams.

Key Responsibilities:
  • Facilities Management: Oversee the maintenance and upkeep of our facilities, including scheduling appointments with service providers and ensuring maintenance is conducted to the required standard.
  • Contract Management: Manage contracts for vendors and service providers, ensuring they are up-to-date and compliant with regulatory requirements.
  • Procurement: Coordinate the procurement of day-to-day consumables and one-off items, working closely with the finance department to raise purchase orders as needed.
  • Onboarding and Support: Assist with staff onboarding, including coordinating travel arrangements and ensuring a smooth transition for new employees.
  • Client and Vendor Management: Arrange meetings and events, ensuring that meeting rooms are prepared to the required standard and that all necessary arrangements are in place.
  • General Administration: Manage incoming correspondence, direct mail, and general enquiries, ensuring that all tasks are completed efficiently and effectively.
Requirements:
  • Education: Relevant educational qualifications, such as a degree in a related field or equivalent experience.
  • Experience: Previous office management experience, preferably in a similar industry or role.
  • Skills: Excellent communication and organizational skills, with the ability to work independently and as part of a team.
  • Knowledge: Familiarity with regulatory requirements, such as cGMPs, and the pharmaceutical industry.
Working Environment:

The successful candidate will be required to work in a fast-paced office environment, with occasional exposure to warehouse and operations areas. Personal Protective Equipment (PPE) and training will be provided as necessary.

Note:

Xerimis is an Equal Opportunity Employer and a drug-free workplace. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

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