Business Operations Assistant
1 month ago
We are seeking a highly skilled and experienced Business Operations Assistant - Facility Manager to join our team at Kainos.
About the Role:This is a part-time, 3 days per week position in our office. As a Business Operations Assistant - Facility Manager, you will be responsible for overseeing the operational functions of our team, including facilities management, reception duties, high-quality administrative services, and processes that support our core business.
You will work closely with our Facilities team globally to deliver a shared service across our offices.
Main Responsibilities:- Onsite office support
- Front of House reception services, including greeting visitors
- Supporting the wider Facilities team globally
- Supporting & organising onsite and offsite meetings & events to include ordering catering and providing hospitality for events held onsite
- Liaising with colleagues at all levels
- Raising purchase orders, credit cards etc. in line with company processes
- Supporting continuous improvement initiatives across the team to develop best in class service
- Participate in Facilities projects across the wider in-house team
- Participate in knowledge sharing activities across the team and wider office where appropriate
- Act as an internal representative of Kainos and our Facilities team, being an ambassador for the brand both internally and externally
- Adherence to company standards, processes and Departmental SLAs (Service Level Agreements)
- Maintaining and ordering office stocks & supplies
- Liaison with housekeeping team
- Building maintenance PPM (Planned Preventative Maintenance) & reactive
- Health & Safety compliance including Fire Warden & First Aider
- Adherence to physical security policy and monitoring and reporting on access control
- Support onboarding of new colleagues to Kainos
- Building relationships with landlords, contractors, and service providers
- Courier & postal services
- Working closely with onsite IT support
- Supplier relationship management and assisting in procurement of goods and services
- Ability to carry out responsibilities in accordance with company policies, procedures and processes;
- Demonstrate commercial awareness and understanding of the project and business dynamics;
- Effective personal time management and planning skills to deliver a high level of accuracy and attention to detail in tight timeframes/targets;
- Ability to work efficiently, make sensible decisions under pressure and prioritise your workload in a fast-paced environment;
- A self-starter who can work on their own initiatives with minimal supervision;
- Effective verbal and written communication skills with both staff and external stakeholders;
- We all work in teams here in Kainos – a proven ability of strong team skills, including taking direction from others, is crucial;
- Minimum of 1-year experience in a relevant working environment with an approachable, mature, collaborative style;
- Experience with Office 365 Suite or equivalent;
This role includes a physical element which entails putting away deliveries, stocking stationery and supply cupboards etc. Also, occasionally it requires flexibility of start and finish times to cover internal office moves, maintenance works or event preparation.
Salary: £28,000 - £35,000 per annum, depending on experience.
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