Head Office Administrator
16 hours ago
Job Summary
We are seeking a highly organized and proactive Head Office Administrator to join our team at Swissport. As the first point of contact for internal staff, external customers, and suppliers, you will be responsible for maintaining excellent communication and providing efficient administrative support.
Key Responsibilities
- Office Management: Ensure the general upkeep of the office environment and equipment, including maintenance and repairs.
- Health and Safety: Proactively identify and mitigate potential Health and Safety risks, adhering to company policies and procedures.
- Stakeholder Communication: Develop and maintain effective relationships with internal staff, external customers, suppliers, and professionals, ensuring timely and accurate communication.
- Meeting Coordination: Manage meeting room requirements, including arranging refreshments and catering as needed.
- Clerical Support: Provide high-level administrative support, identifying opportunities for process improvements and implementing changes.
- System Management: Effectively utilize SharePoint and other systems for email, document, data, and record management, ensuring data accuracy and security.
- Supplies Management: Ensure the effective management of stationery and equipment ordering, including proof of delivery systems.
- Customer Service: Provide exceptional customer service, responding to both customer and general enquiries in a timely and professional manner.
- Additional Duties: Perform other duties as assigned by management.
Requirements
- Experience: Minimum of 2-3 years in an Office Management and/or Executive Assistant role, including line management.
- Skills: High-level organizational, administrative, and secretarial skills, with a focus on process improvement and efficiency.
- Approach: Professional, proactive, and flexible approach to work, with a strong attention to detail.
- Interpersonal Skills: Ability to build effective relationships with a diverse network of contacts and stakeholders.
This is an exciting opportunity for a highly motivated and organized individual to join our team at Swissport. If you are a dynamic and proactive professional looking for a challenging role, we encourage you to apply.
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