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Head Office Administrator
2 months ago
Job Summary
We are seeking a highly organized and proactive Administrative Support Specialist to join our team at Swissport. As a key member of our Head Office team, you will be responsible for providing exceptional administrative support to our staff and stakeholders.
Key Responsibilities
- Office Management: Oversee the general upkeep of the office environment and equipment, ensuring a safe and efficient working space.
- Health and Safety: Proactively support the management of potential Health and Safety issues, adhering to company policies and procedures.
- Stakeholder Communication: Maintain excellent communication with internal staff, external customers, suppliers, and various professionals, ensuring timely and effective responses to enquiries.
- Meeting Coordination: Manage meeting room requirements, including arranging refreshments as needed, to ensure seamless event execution.
- Clerical Support: Provide efficient general clerical support, identifying efficiencies where possible, to optimize office operations.
- System Management: Effectively use SharePoint and other systems for email, document, data, and record management, ensuring data accuracy and security.
- Supplies Management: Ensure effective management of stationery and equipment ordering, including proof of delivery systems, to maintain a well-stocked office.
- Customer Service: Ensure effective responses to both customer and general enquiries, providing a high level of customer satisfaction.
- Additional Duties: Perform other duties as assigned by management, demonstrating flexibility and adaptability in a fast-paced environment.
Requirements
- Experience: Minimum of 2-3 years in an Office Management and/or Executive Assistant role, including line management, with a proven track record of delivering exceptional administrative support.
- Skills: High-level organizational, administrative, and secretarial skills, with proficiency in Microsoft Office and SharePoint.
- Approach: Professional, proactive, and flexible approach to work, with a strong attention to detail and ability to prioritize tasks effectively.
- Interpersonal Skills: Ability to build effective relationships with a diverse network of contacts and stakeholders, demonstrating excellent communication and interpersonal skills.
