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Office Operations Coordinator

3 months ago

Runcorn, Halton, United Kingdom Swissport Full time

Overview

Office Operations Coordinator (Temporary Position)
Location: Head Office
Duration: Temporary Cover

Hours: Part-time, 4 hours daily, 5 days a week.

We are looking for a proactive and organized individual to join our team in a temporary capacity. As an Office Operations Coordinator, you will play a crucial role in ensuring the smooth functioning of our busy office environment.

Key Responsibilities

Office Administration: Manage the overall maintenance of the office space and its resources. Safety Compliance: Actively assist in addressing any Health and Safety concerns. Communication Management: Foster effective communication with team members, clients, suppliers, and other stakeholders. Meeting Arrangements: Coordinate meeting room logistics, including the provision of refreshments as necessary. Administrative Support: Deliver comprehensive clerical assistance, while identifying opportunities for process improvements. System Utilization: Utilize SharePoint and other platforms for efficient email, document, data, and record management. Inventory Control: Oversee the ordering and management of office supplies and equipment, ensuring proper delivery tracking. Customer Interaction: Provide timely and effective responses to customer inquiries and general requests. Additional Responsibilities: Undertake other tasks as assigned.

Required Qualifications

Experience: At least 2-3 years in an Office Management or Executive Assistant capacity, including supervisory experience. Skills: Strong organizational, administrative, and secretarial capabilities. Work Ethic: Professional, proactive, and adaptable approach to tasks. Interpersonal Skills: Ability to cultivate effective relationships with a diverse range of contacts.

This role presents an excellent opportunity for a motivated individual who excels in a dynamic setting. If you possess the necessary skills and are eager to contribute to our team, we encourage you to consider this position.