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Head Office Administrator
2 months ago
Job Summary
We are seeking a highly organized and proactive Head Office Administrator to join our team at Swissport. The successful candidate will be responsible for overseeing the general upkeep of the office environment and equipment, as well as providing efficient general clerical support.
Key Responsibilities
- Office Management: Ensure the office is well-maintained and equipped with necessary supplies.
- Health and Safety: Proactively identify and address potential Health and Safety issues.
- Stakeholder Communication: Maintain excellent communication with internal staff, external customers, and suppliers.
- Meeting Coordination: Arrange meeting rooms and refreshments as needed.
- Clerical Support: Provide administrative support, identifying efficiencies where possible.
- System Management: Effectively use SharePoint and other systems for email, document, data, and record management.
- Supplies Management: Ensure effective management of stationery and equipment ordering.
- Customer Service: Respond to customer and general enquiries.
Requirements
- Experience: Minimum of 2-3 years in an Office Management and/or Executive Assistant role, including line management.
- Skills: High-level organizational, administrative, and secretarial skills.
- Approach: Professional, proactive, and flexible approach to work.
- Interpersonal Skills: Ability to build effective relationships with a diverse network of contacts and stakeholders.
This is an exciting opportunity for a personable and organized individual to make a significant impact in a dynamic environment.
